Fund Operations Specialist: Corporate Actions & Recordkeeping

Ascensus; Florida; Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical benefits

Dental benefits

Vision benefits

401(k) matching

529 plan matching

Tuition reimbursement

Volunteer program

Casual dress code

Job summary

Newport, an Ascensus company, is seeking a seasoned records-keeping professional to manage fund lists, corporate actions, and related processing for nonqualified plans. You will coordinate with operations, ensure timely earnings processing, and maintain strict controls to protect confidential data.

Ideal candidates possess a business degree or equivalent experience, 5+ years in retirement services, and strong Excel skills.

Qualifications

• Bachelor’s degree in a business-related field or equivalent industry experience.
• Minimum of 5+ years experience in a related position within the retirement services sector.
• Strong Microsoft Office skills, including Excel.
• Familiarity with nonqualified liability recordkeeping, asset trading concepts, and corporate actions.
• Experience with McCamish Administration System preferred.

Responsibilities

• Create and maintain approved and available fund lists, including Corporate Action processing specific to nonqualified plan liability recordkeeping, minimum investment requirements, and other fund notices where appropriate.
• Monitor and coordinate corporate action changes with the applicable operational teams.
• Oversee and maintain the fund-specific earnings processing calendar and quality review of the processing (fixed rate updates, interest crediting, etc.).
• Understand plan setting requirements and specifications to identify potential transactional issues within the recordkeeping system as it relates to funds and fund setup.
• Adhere to all standard operating procedures and controls.
• Manage multiple tasks effectively, balancing high productivity with excellent service quality.
• Pursue resolution of aged items with internal departments and service partners.
• Research and resolve any issues that occur through the client and/or client service managers.
• Act as a resource/subject matter expert for other team members regarding issue resolution, procedure, or system functionality in one or more areas.
• Aid management and departmental teams for all projects as needed.
• Provide an advanced understanding of nonqualified concepts related to liability recordkeeping and trading.
• Interact with vendors to ensure systems are updated properly and working as anticipated; Escalate vendor issues to management.
• Assist in the creation and maintenance of procedures and policy documents.
• Assist with training responsibilities of more junior staff and new hires, providing cross training and mentoring as required.
• Work in a fast‑paced, dynamic environment requiring high urgency and accuracy.
• Protect, secure, and properly handle all confidential data held by Ascensus to prevent unauthorized access, improper transmission or unapproved disclosure.
• Apply the Core Values of People Matter, Quality First and Integrity Always in daily actions, supporting our organizational culture.

Skills

Microsoft Office

Education

Bachelor’s degree in business-related field

Equivalent industry experience

Tools

McCamish Administration System

Job description

Newport, an Ascensus company, is seeking a seasoned records-keeping professional to manage fund lists, corporate actions, and related processing for nonqualified plans. You will coordinate with operations, ensure timely earnings processing, and maintain strict controls to protect confidential data.

Ideal candidates possess a business degree or equivalent experience, 5+ years in retirement services, and strong Excel skills.