Fund Development Assistant (2LC)

2Life Communities; Boston (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

2Life Communities is seeking a Fund Development Assistant to support the Fund Development Department, including Fundraising, Communications, and Events. You will update donor records, prepare materials for committees, and assist with donor outreach and events.

The role involves coordinating meetings, researching prospective donors, and supporting gala logistics, communications, and website updates as part of a collaborative team.

Qualifications

• 6–12 months of related work or volunteer experience in fund raising, special events coordination, writing, general office and/or database administration.
• Bachelor’s Degree preferred, but not required.
• Excellent interpersonal and communication skills with a good telephone manner.

Responsibilities

• Update and maintain donor records and biographical data; log donor interactions and activities.
• Prepare reports and materials for Fund Development staff and committees.
• Schedule and coordinate department meetings.
• Research prospective donors and assist with sponsorship/funding applications.
• Assist with the annual gala and events, including printing materials and guest lists.
• Update website content and support social media, emails, and event coverage.

Skills

Interpersonal skills

Communication skills

Donor relations

Attention to detail

Initiative & multi-tasking

Team player

Education

Bachelor’s degree preferred

Tools

MS Word

MS Excel

Fundraising software

Job description

The Fund Development Assistant (FDA) plays an important role at 2Life Communities by providing clerical and administrative support to the Fund Development Department that encompasses Fundraising, Communications, and Events. The FDA will provide support to the entire department in those three areas, and will be integral to the team’s success.

ESSENTIAL JOB FUNCTIONS

• Working under the direct supervision of the Annual Fund Manager, the FDA will update and maintain accurate and complete donor records. Updates biographical data, logs donor interactions and activities, and other information in donor base. Also supports the donor acknowledgement process, producing thank you letters and in memory/honor of cards.
• Assists in the preparation of reports and materials as needed for Fund Development staff including Fund Development Committee meetings, donor solicitation packages, etc.
• Assists in the scheduling and coordination of meetings across the department.
• Conducts preliminary research on prospective corporate, foundation, and individual donors, and when appropriate, writes applications for sponsorship or funding.
• Assists with the annual gala and other events, e.g., groundbreakings, donor cultivation events. Responsibilities may include the coordination and printing of event materials, such as program books, the creation of accurate guest lists, and support in the dissemination/mailing of event collateral.
• Updates website content.
• Working under the direct supervision of the Director of Communications, provides support in the areas of social media, email lists, and “blasts”, photography, organization event coverage, photo archiving, etc.
• Performs other duties as may be required for Fund Development and 2Life Communities.
• Maintains the confidentiality and security of all data consistent with the Massachusetts Data Security Law.

PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES

• Preferred candidate will have 6-12 months of related work or volunteer experience in fund raising, special events coordination, writing, general office and/or database administration.
• Bachelor’s Degree preferred, but not required.
• Possesses excellent interpersonal and communication skills, with a good telephone manner.
• Comfortable and poised in interacting with donors, board members, and senior management.
• Ability to be patient and polite in dealing with older adults other constituents.
• Exceptionally detail-oriented, organized and highly productive with excellent editing/proof reading skills, spelling and grammar.
• Ability to take initiative, multi-task and be flexible in managing the daily demands of the role, and not be rattled by changing priorities and schedules.
• Willingness to provide administrative and clerical support to entire fund development team, and be adept at taking and writing up notes from conversations and meetings.
• Capable of quickly learning and developing proficiency with fundraising software used to track all fund development activities.
• Very proficient with MS Word and proficient with MS Excel, with aptitude for numbers and data entry.
• Must be a creative thinker and problem solver and be willing to work as an integral team member in a collaborative manner

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case

SUPERVISORY RESPONSIBILITY

None

WORKING CONDITIONS/PHYSICAL DEMANDS

Normal office environment.

For further information about 2Life Communities and its Brighton Campus, see our website at www.2lifecommunities.org.

2Life Communities is an Equal Opportunity Employer.