Fund Administrator, Transactions

Aztec Group; Radnor (Delaware County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 weе

Generous holiday allowance

Pension scheme

Private medical insurance

Life assurance (death in service and 


Worldwide travel insurance

Health and wellbeing programmes

On‑site parking

Job summary

Aztec Group is seeking a detail‑oriented Fund of Funds administrator to support day‑to‑day operations within the Fund Management team. You will process capital calls, distributions, subscriptions, redemptions and transfers while maintaining precise records across multiple platforms.

The role emphasizes collaboration with fund administrators, custodians, banks, and internal teams, ensuring timely execution and compliance with procedures. A focus on controls and reporting is essential.

Qualifications

• 2+ years experience in fund administration or related financial services environment.
• Experience with capital calls, distributions, subscriptions, redemptions, transfers, reconciliations or cash settlement activity is advantageous.
• Familiarity with Fund of Funds structures and investor reporting cycles is desirable.

Responsibilities

• Process and monitor Fund of Funds transaction activity including capital calls and distributions.
• Maintain accurate transaction records across fund admin systems and investor files.
• Coordinate with fund administrators, custodians, banks and internal/external teams to ensure timely transaction execution.
• Review notices, bank details, calculations and settlement instructions for accuracy.
• Assist with cash management, including tracking receipts/payments and settlement status.
• Perform reconciliations of transactions, cash, positions and fund statements; resolve discrepancies.
• Support investor reporting by gathering data and maintaining audit trails.

Skills

Attention to detail

Organizational skills

Communication

Excel proficiency

Portfolio management systems

Education

Finance/Accounting/Business/Economics qualification (studying towards or holder)

Tools

Microsoft Excel

Word

Outlook

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow.

We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals.

So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you.

If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

Reports to the Client Relationship Manager. This role will support the day-to‑day administration of Fund of Funds structures within the Fund Management team. The role is responsible for processing, monitoring, and reconciling investment transactions across underlying funds, ensuring accurate records, timely cash movements, effective coordination with internal and external stakeholders, and compliance with fund procedures, investor requirements, and regulatory obligations.

The role requires strong attention to detail, sound operational judgement, and the ability to manage multiple transaction workflows in a deadline‑driven environment. The successful candidate will help ensure that capital calls, distributions, subscriptions, redemptions, transfers, reconciliations, and reporting inputs are completed accurately and efficiently across a multi‑layered Fund of Funds platform.

Key Responsibilities

• Process and monitor Fund of Funds transaction activity, including capital calls, distributions, subscriptions, redemptions, transfers, drawdowns, equalizations, and related cash movements.
• Maintain accurate transaction records across fund administration systems, tracking schedules, investor files, and supporting documentation.
• Coordinate with underlying fund administrators, custodians, banks, investment teams, finance teams, legal teams, and external service providers to facilitate timely transaction execution.
• Review transaction notices, supporting documents, bank details, call and distribution calculations, and settlement instructions for accuracy and completeness.
• Assist with cash management activities, including monitoring expected receipts and payments, preparing payment instructions, tracking settlement status, and escalating delays or exceptions.
• Perform reconciliation of transactions, cash, positions, capital accounts, and underlying fund statements, investigating and resolving discrepancies promptly.
• Support investor reporting by gathering transaction data, validating inputs, maintaining audit trails, and contributing to quarterly and annual reporting packs.
• Assist with onboarding and maintenance of underlying fund relationships, including subscription documentation, Know Your Customer and anti‑money laundering documentation, tax forms, and other operational requirements.
• Maintain compliance with internal controls, fund governing documents, policies, approval workflows, and applicable regulatory requirements.
• Support audit, tax, regulatory, and due diligence requests by preparing schedules, sourcing documentation, and responding to information requests accurately and on time.
• Identify opportunities to improve transaction processes, controls, templates, trackers, and communication flows across Fund of Funds operations.
• Ensure all transaction files and records are organized, complete, and maintained in accordance with document retention and governance standards.

Skills and Competencies

• High degree of accuracy, attention to detail, and ownership of work product.
• Strong organizational skills with the ability to manage multiple deadlines, priorities, and transaction streams.
• Good understanding of fund administration, investment operations, or private markets fund structures.
• Ability to review financial information, transaction notices, investor documentation, and reconciliation outputs with care and precision.
• Strong written and verbal communication skills, with the ability to liaise professionally with internal teams, external administrators, banks, auditors, and other service providers.
• Proactive approach to issue resolution, escalation, and continuous process improvement.
• Sound judgement, confidentiality, and commitment to maintaining robust operational controls.
• Proficiency in Microsoft Excel, Word, Outlook, and fund administration or portfolio management systems.

Experience and Qualifications

• ~2+ years previous experience in fund administration, investment operations, fund accounting, asset management operations, private equity, venture capital, fund of funds, or a related financial services environment is preferred.
• Experience processing or reviewing capital calls, distributions, subscriptions, redemptions, transfers, reconciliations, or cash settlement activity is advantageous.
• Familiarity with Fund of Funds structures, limited partnership agreements, investor reporting cycles, and underlying fund documentation is desirable.
• Studying toward or holding a relevant qualification in finance, accounting, business, economics, or a related discipline is preferred but not essential.
• Strong Excel skills, including working with reconciliations, trackers, formulas, and large data sets, are beneficial.

Benefits

In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles.

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On‑site parking

With an ambitious vision for further growth, we’re always on the lookout for bright individuals to join our journey. Progress your career with a company that will support you every step of the way.

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle.

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.

Join us and discover what makes us the bright alternative.