Fund Accounting Manager

Toyota Research Institute; Los Altos (CA); Hybrid; USD 150,000 - 170,000; Full time

Benefits offered by this job

Medical benefits

401(k) eligibility

Paid time off

Annual bonus

Job summary

Toyota Research Institute in the San Francisco Bay Area — with remote work possible — seeks an experienced fund accounting manager to oversee accurate financial reporting, fund operations, and compliance for venture-capital-style funds. You will lead month-end closes, capital calls, distributions, and tax documentation while ensuring data integrity across systems.

The role requires GAAP expertise, VC fund structure knowledge, and strong communication with investors and leadership.

Qualifications

• 7+ years of professional accounting experience, ideally with 4+ years in VC/fund accounting.
• Advanced proficiency in Google Workspace and Excel, including building and auditing financial models.
• Experience with fund accounting platforms (Carta, Investran, eFront) is preferred.
• Bachelor's degree in finance, accounting, or related field; CPA desirable.

Responsibilities

• Execute end-to-end capital calls and distributions, including notices and data verification.
• Month-end close: reconcile bank accounts and prepare journal entries.
• Reconcile portfolio data against cap tables, valuation records, and GL; maintain Statement of Investments.
• Maintain fund accounting systems and data integrity across internal systems.
• Build and audit waterfall models for distributions, carried interest, and hurdles.
• Coordinate with external tax preparers and review tax returns for completeness.
• Prepare reporting files for Limited Partners and parent entities.
• Draft responses to investor inquiries regarding fund statements, contributions, distributions and tax documentation (K-1s).

Skills

Fund accounting exp

Communication skills

Analytical thinking

Integrity and discretion

Education

Bachelor's degree in finance or accounting

CPA desirable

Tools

Carta

Investran

eFront

Job description

Founded in 2017, Toyota Ventures is a San Francisco Bay Area-based venture capital firm with approximately $800M+ AUM that invests in early-stage startups around the world in frontier and climate technologies. We are on a mission to discover what’s next for Toyota by helping startups bring groundbreaking technologies and business models to market quickly. We’ve invested in over 100 companies to date, including Artificial Agency, Apex Space, Bipi (acquired), Blackmore (acquired), AM Batteries, CO280, Efficient Computer, Joby Aviation (NYSE: Joby), May Mobility, Walden Robotics, and Stoke Space.

Our firm is growing, and we are looking for an experienced fund accounting manager to join us on this journey. The role will report to the controller and will be responsible for ensuring accurate financing reporting, compliance with accounting stands, and the smooth operation of fund accounting processes.

This is a critical, execution-focused role and hands-on role for a practitioner who prefers to be deeply involved in the operational and financial accounting aspects of the fund management. It requires strong technical accounting skills, an understanding of VC fund structures, and the ability to work closely with senior leadership, investors, and portfolio companies.

The ideal candidate has a strong understanding of GAAP accounting and a passion for working in a dynamic and fast-paced environment. We are a growing team that embraces a culture of acting with integrity, clear communication, and bold thinking. If you are looking for a challenging but fun opportunity, come join us. The firm is based in the SF Bay Area, but remote work is possible.

Responsibilities

• Fund Operations and Cash Management: Execute end-to-end capital calls and distributions (including calculations, notices, and data verification. Prepare fund-of-fund (FoF) wires, assist with portfolio investment wires, and process invoices as needed.
• Month-End close: Reconcile bank accounts, prepare FoF monthly/quarterly closing entries, and other journal entries as needed.
• Portfolio and Investment Accounting: Reconcile portfolio company financial data against internal/external cap tables, valuation records, and the general ledger. Maintain complete and accurate Statement of Investments, including cost, ownership, investment activity, realized and unrealized gains and losses, and other relevant investment data. .
• Systems & Data Integrity: Maintain fund accounting software and related systems to ensure the completeness, accuracy, and consistency of fund and portfolio data across internal systems.
• Financial Modeling: Build, maintain, and audit complex American and European waterfall models used for fund distributions, carried interest calculations, and hurdle rates.
• Tax: Manage data rooms, coordinate with external tax preparers and prepare the necessary documentation. Review tax returns for completeness and reasonableness and respond to inquiries of the tax preparer and other stakeholders.
• Reporting: Prepare reporting files for the Limited Partners and parent company entities.
• Investor Relations: Prepare responses to inquiries from Limited Partners as needed, including drafting technical responses to complex questions regarding fund statements, contributions, distributions and tax documentation (K-1s).

Qualifications

• Experience: 7+ years of professional accounting experience, ideally with 4 years or more of direct experience in fund accounting at a VC firm, private equity manager, or alternative investment firm.
• Technical Proficiency: Advanced expertise in Google Workspace and Excel is required, including the ability to build, debug, and audit complex financial models. Proficiency with industry-standard fund accounting platforms (e.g., Carta, Investran, eFront, or similar) is preferred.
• Education: Bachelor’s degree in finance, accounting, or a related field. A CPA is highly desirable.
• Operational Precision: Proven track record of executing complex administrative and financial workflows with a high degree of comfort and competence in managing the granular details of fund operations.
• Communication Skills: Ability to explain complex tax, financial, and legal concepts effectively to diverse stakeholders.
• Professional Presence: High degree of integrity and discretion, with the ability to manage multiple priorities effectively within a fast-paced investment environment. Strong individual contributor, as well as a team player

The pay range for this position at commencement of employment is expected to be between $150,000 and $170,000/year for California-based roles. Base pay offered will depend on multiple individualized factors, including, but not limited to, a candidate's experience, skills, job-related knowledge, and market location.

• medical, dental, and vision insurance
• 401(k) eligibility
• paid time off benefits (including vacation, sick time, and parental leave)
• annual cash bonus structure

Additional details regarding these benefit plans will be provided if an employee receives an offer of employment.

Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information.

TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant’s race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.