Fully Charged Administrator

ServiceMaster Clean of Fraser Valley; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Free uniforms

Health insurance

Paid time off

Vision insurance

Job summary

ServiceMaster Clean of Fraser Valley is looking for a Fully Charged Administrator to drive operational efficiency and ensure smooth workflow across departments. This role combines administrative expertise with proactive problem-solving capabilities to support financial reporting and project management.

The ideal candidate will have 2–4 years in similar roles, possess strong organization, communication skills, and be tech-savvy, ensuring the business operations run without interruption.

Qualifications

• 2–4+ years in administrative, operations, or coordination roles.
• Experience supporting leadership or cross‑functional teams.
• Familiarity with project management or workflow systems.

Responsibilities

• Manage daily administrative operations to ensure smooth workflow.
• Assist with expense tracking and finance reporting.
• Track deadlines and support leadership with project coordination.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

High proficiency with office software and digital workflow tools

Strong attention to detail and commitment to accuracy

Ability to work independently and proactively

Problem-solving mindset with a bias for action

Tools

Office software

Digital workflow tools

Job description

Benefits

• 401(k) matching
• Dental insurance
• Free uniforms
• Health insurance
• Paid time off
• Vision insurance

Overview

The Fully Charged Administrator is the operational engine of the organization—driving efficiency, maintaining structure, and ensuring seamless execution across administrative, financial, and workflow functions. This role requires a high‑energy, detail‑obsessed professional who anticipates needs, solves problems before they surface, and keeps the business running at full power.

Responsibilities

• Operational Coordination
  • Manage daily administrative operations to ensure smooth, uninterrupted workflow
  • Coordinate cross‑department communication and ensure timely follow‑through
  • Prepare, organize, and maintain digital and physical records
• Financial & Reporting Support
  • Assist with expense tracking
  • Maintain and report accurate storage to finance for invoicing
  • Support budgeting, purchasing, and vendor management activities
  • Serve as a professional, polished point of contact for internal and external stakeholders
• Project & Task Management
  • Track deadlines, deliverables, and priorities across multiple initiatives
  • Support leadership with project coordination, research, and documentation
  • Ensure tasks are completed accurately, on time, and aligned with organizational goals

Required Skills & Qualifications

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High proficiency with office software and digital workflow tools
• Strong attention to detail and commitment to accuracy
• Ability to work independently and proactively
• Problem‑solving mindset with a bias for action

Preferred Experience

• 2–4+ years in administrative, operations, or coordination roles
• Experience supporting leadership or cross‑functional teams
• Familiarity with project management or workflow systems
• Background in fast‑paced, service‑driven environments

Key Traits of a Fully Charged Administrator

• Energized and self‑motivated
• Anticipates needs before they arise
• Calm under pressure, even when juggling multiple priorities
• Tech‑savvy and process‑oriented
• Reliable, resourceful, and solutions‑focused