Full Time Retention Coach

Ivy Tech Community College; Valparaiso (IN); On-site; USD 23,000 - 32,000; Full time

Job summary

Ivy Tech Community College in Valparaiso seeks a Student Persistence Coordinator to bridge advising and program planning for students’ first-to-second-year transition.

The role coordinates persistence reports, assigns students to faculty, and communicates with students to identify needs and connect them with campus resources. Collaboration with the dean, chairs, and advisors is essential.

Qualifications

• Attends weekly department meetings and reviews persistence reports.
• Assists in weekly enrollment strategy and assigns students to faculty
• Researches proven retention/enrollment strategies from other institutions.
• Communicates with students to assess needs and provide resources.
• Identifies student needs and refers to appropriate program/services.

Responsibilities

• Assist in scheduling appointments and preparing correspondence.
• Maintain student records (paper and/or database) using Banner as needed.
• Proficiency with Word, Excel, and Outlook for daily tasks.
• Respond quickly to supervisor and student information requests.
• Plan and staff campus tabling events to engage students and recruit.
• Work some evenings and Saturdays as needed.
• Collaborate as a team member within Campus and Academic units.
• Know FERPA and other federal compliance mandates.

Skills

Communication skills

Organizational skills

Teamwork

Education

Technical certificate or 30 college credits

Associate’s degree or higher preferred

Tools

Word

Excel

Outlook

Banner

Google Suite

Job description

An employee in this position provides a bridge in the support and transition of students from their academic advisors into their programs of study. This staff member will work directly with the school dean, program chairs, academic advisors, academic support, and wrap around services, to ensure that there is a smooth transition from the students’ foundational first year to the second year of study and increase student persistence.This support may include but is not limited to the organization and coordination of the weekly persistence reports, assigning the students to the responsible faculty and staff members, and the student communication and out reach.Pay: $20/hourLocation: ValparaisoResponsibilities:Attend weekly department meeting to review weekly persistence reports.Assist in determining weekly strategy for enrollment increases, organize and coordinate the assigning of students to the responsible faculty members and oversee individual student load.Research and determine ways to implement strategies from academic institutions that are performing well in their retention and enrollment efforts.Communicate routinely with the students to assess needs and available resources. Serve as a general resource in answering students’ questions. Assist in Identifying students’ needs and refer them to appropriate program/services within college campus (e.g. Disability Support Services) or external facilities (e.g. Wrap Around Service Resource).Provide basic information to students to assist in the completion of related necessary forms and step-by-step procedures. Assist in problem solving and student advocacy.Assist in scheduling appointments and preparing correspondenceUse of appropriate forms and tools utilized by the College. Maintain and update student records (i.e., paper files and/or database files, scanning of information) utilizing the Banner student system as appropriate to the task. Proficiency with computers and various software and data packages including Word, Excel, and Outlook.Respond quickly to requests for information from supervisors and student-related requests, inquiries and needs.Plan, coordinate, and staff tabling events on campus to engage students, promote programs, and support recruitment and outreach effortsAvailable to work some evenings and Saturdays as needed.Work as a team member of the Campus and Academic unit. Know the required FERPA and other Federal compliance mandates.Other related duties as assigned by Dean, Program Chair, Academic Advisor, VCSS, VCAA or Campus Chancellor.The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Education, Experience And Other Requirements:Minimum QualificationsTechnical certificate or a minimum of 30 college credits requiredEmployee must be computer literate and proficient in the Microsoft Office Suite (Word, Excel, Outlook, Access and PowerPoint) in Microsoft Office 2019 and Google Suite.Must have a pleasant disposition, good attitude and ability to get along with others.Preferred QualificationsAssociate’s degree or higher preferred.Competency with My Ivy and Ivy Learn.Must have the ability to get work done timely and accurately.Confidentiality and trustworthiness are top priorities.Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.