Full-Time Project and Outreach Coordinator- SCC5 Grant (Occasional Evenings/Weekends req.)

Ocean County College; Toms River (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Ocean County College seeks a SCC5 Project and Outreach Coordinator to provide administrative, operational, and project coordination support for the Strengthening Community Colleges Training Grant. You will assist with recruitment, outreach, and event activities to expand participation in healthcare programs and maintain project plans, records, and financial documentation.

Reporting to the SCC5 Project Manager, you will work with internal departments, consortium partners, and community

Qualifications

• Bachelor’s degree with minimum 3 years in admin, coordination, outreach, or workforce development; or an Associate’s degree with minimum 5 years’ experience.
• At least one year of project leadership with accountability.
• Excellent customer service and interpersonal skills; ability to engage with diverse audiences.
• Proficiency in Microsoft Office Suite and cloud-based collaboration and data management tools.
• Knowledge of Adobe Creative Cloud, Canva and social media platforms.
• Ability to meet flexible schedule including evenings/weekends; travel as needed.

Responsibilities

• Support day-to-day coordination of SCC5 grant activities with timelines.
• Track milestones, organize docs, assist grant reporting using AGS Prime and Office 365.
• Maintain records for participant tracking, compliance, and internal reporting in AGS Prime.
• Coordinate communications and logistics with departments, partners, and stakeholders.
• Create and maintain dashboards for project plans.
• Maintain internal budget tracker for procurement and financial records.
• Represent SCC5 at community events and career fairs to build partnerships.
• Track outreach data in AGS Prime and CRM systems.
• Plan and coordinate BILT meetings and healthcare pathway activities.
• Research labor market info related to healthcare.
• Perform other duties to support SCC5 grant objectives.

Skills

Administrative coordination

Outreach coordination

Customer service

MS Office

Adobe Creative Cloud

Canva

Social media management

Education

Bachelor’s degree

Associate’s degree

Tools

AGS Prime

Office 365

Adobe Creative Cloud

Canva

CRM systems

Excel

Job description

The SCC5 Project and Outreach Coordinator is responsible for administrative, operational, and project coordination support for the Strengthening Community Colleges Training Grant while coordinating and assisting with recruitment, outreach, and event activities that expand participation in healthcare programs. The position maintains project plans, milestones, records, data, reporting materials, and financial documentation; coordinates staff and partner activities; and supports compliance with grant and College requirements.

Reporting to the SCC5 Project Manager, the Coordinator works closely with the SCC5 Healthcare Career Coordinator, internal departments, consortium institutions, community and industry partners to connect prospective participants with training opportunities and support an organized intake and enrollment process.

This position is grant-funded. Continued employment is contingent upon grant funding, which renews yearly.

Classification: Non-Affiliated Administrator

Duration: Full Time 12 months/yr; continued employment based on grant renewal

1. Support day-to-day coordination of SCC5 grant activities, ensuring alignment with established timelines and deliverables.
2. Track project milestones, organize supporting documentation, and assist with grant reporting preparation utilizing AGS Prime and Office 365 tools.
3. Maintain organized records for participant tracking, compliance documentation and internal reporting in AGS Prime software.
4. Coordinate communications and logistics among internal departments, consortium partners, and external stakeholders as directed.
5. Create and maintain dashboard to provide administrative and logistical support for the development and monitoring of project plans.
6. Create and maintain internal budget tracker to assist the Project Manager with budget tracking support, procurement documentation, and financial record organization.
7. Represent SCC5 at community events, career fairs, employer meetings, workforce meetings, and information sessions to build relationships to establish pipeline of students
8. Track and maintain outreach and engagement data in accordance with grant requirements in AGS Prime System and other CRM systems.
9. Manage SCC5 social media platforms in coordination with College Relations, develop engaging content, and maintain consistent posting and timely updates to support recruitment, participant engagement, and awareness of SCC5 programs.
10. Plan and coordinate Business and Industry Leadership Team (BILT) meetings, employer panels, industry events, job fairs, information sessions, and healthcare career pathway activities.
11. Research and monitor local, regional, and state labor market information related to healthcare industry, including employer demand, job openings, wage trends, in-demand skills, credential requirements, and emerging occupations.
12. Perform other duties as assigned in support of the SCC5 grant objectives.

1. Bachelor’s degree with a minimum of three (3) years of experience in administrative, project coordination, outreach, or workforce development; or an Associate’s degree with a minimum of five (5) years’ experience mentioned above.
2. At least one (1) year of project leadership experience with accountability for individual and/or team results.
3. Excellent customer service and interpersonal skills; ability to engage with diverse audiences.
4. Proficiency in Microsoft Office Suite and cloud-based collaboration and data management tools .
5. Knowledge of Adobe Creative Cloud, Canva and social media platforms.
6. Ability to meet flexible work schedule requirements that include occasional evenings and weekend hours for outreach activities and events; ability and willingness to travel to external sites to represent SCC5.

1. Experience supporting federal or state grant-funded initiatives.
2. Familiarity with higher education or workforce development systems.
3. Bilingual or multilingual communication skills a plus.