Full-Time House Assistant / Household Manager

American Medical Administrators MGMT Company; Kendall (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

American Medical Administrators MGMT Company is seeking a highly organized House Assistant to coordinate day-to-day operations for a busy family home in Kendall, FL. The role oversees vendors, pets, errands, and occasional childcare, with a strong emphasis on order, efficiency, and confidentiality.

The ideal candidate will be proactive, tech-savvy, and capable of managing multiple priorities while maintaining accurate records and schedules.

Qualifications

• Highly organized with exceptional attention to detail.
• Self-motivated and able to anticipate household needs.
• Professional, trustworthy, and maintains complete confidentiality.
• Strong communication and problem-solving skills.
• Comfortable managing multiple priorities in a fast-paced environment.
• Loves animals and is comfortable around pets.
• Enjoys working with children and can provide occasional childcare.
• Tech-savvy and comfortable using calendars, email, online ordering, and scheduling software.
• Valid driver’s license with reliable transportation.

Responsibilities

• Coordinate and manage household vendors (lawn, pool, cleaning, security, utilities, contractors).
• Schedule and oversee vendor work to ensure quality and timeliness.
• Maintain household calendars, manuals, warranties, and service records.
• Organize closets, storage, pantry, and supply stock.
• Receive deliveries and coordinate returns/exchanges.
• Help with occasional childcare and transportation as requested.
• Prepare home for events and guests; assist with decorating and guest readiness.
• Track household expenses and communicate priorities to management.
• Maintain shipping records and ensure secure handling of sensitive items.

Skills

Organizational skills

Attention to detail

Communication skills

Problem solving

Driver’s license

Tech-savvy

Education

CPR/First Aid certification

Job description

Position Summary

We are seeking a highly organized, proactive, and trustworthy House Assistant to support the day-to-day operations of a busy family home. This individual will serve as the primary point of coordination for household management, vendors, pets, errands, and occasional childcare. The ideal candidate is detail-oriented, resourceful, takes initiative without being asked, and enjoys creating order and efficiency.

Key Responsibilities

Household Operations

• Coordinate and manage all household vendors, including:

  • Lawn and landscaping

  • Pool maintenance

  • House cleaning services

  • Gate and security maintenance

  • Utilities and other home service providers

  • General contractors and repair professionals

• Schedule appointments and oversee vendor work to ensure quality and timely completion.

• Maintain a household maintenance calendar and proactively identify home maintenance needs.

• Keep household manuals, warranties, and service records organized.

Household Organization

• Maintain a clean, organized, and well-functioning home.

• Organize closets, storage areas, pantry, and household systems.

• Ensure household supplies are fully stocked and reorder items as needed.

• Receive deliveries and coordinate returns or exchanges.

• Open, sort, and organize household mail and packages.

Family Support

• Provide occasional childcare assistance as needed.

• Assist with school pickups/drop-offs or transportation when requested.

• Help prepare the home and family for daily activities, guests, and special occasions.

Animal Care

• Assist with the daily care of household pets and farm animals.

• Coordinate veterinary appointments, grooming, medications, and supplies.

• Ensure animals are properly cared for during family travel.

Errands & Personal Assistance

• Run household errands include grocery shopping, dry-cleaning, post-office visits, pharmacy pickups, and other personal errands.

• Assist with meal planning, grocery ordering, and light meal preparation when needed.

• Coordinate travel logistics, reservations, and appointments.

• Help with gift purchasing, returns, and seasonal shopping.

Event & Guest Support

• Prepare the home for family gatherings, holidays, and special events.

• Assist with decorating for holidays and seasonal occasions.

• Coordinate guest arrivals and ensure the home is guest ready.

Administrative Duties

• Track household expenses and organize receipts.

• Maintain household calendars and appointment schedules.

• Communicate regularly with management regarding household priorities, maintenance issues, and recommendations.

• Assist with special projects as assigned.

• Manage household shipments and deliveries, including preparing outgoing packages, coordinating couriers and freight services, tracking shipments, confirming receipts, processing returns, resolving delivery issues, and maintaining organized shipping records. Ensure that valuable, confidential, or time-sensitive items are handled securely and delivered promptly.

• Maintain an active Notary Public commission in good standing, including completing all required renewals, training, insurance, recordkeeping, and compliance obligations. Provide notarial services for authorized household, personal, and business documents, as permitted by applicable state law, while maintaining accuracy, confidentiality, and proper documentation.
  

Ideal Candidate

• Highly organized with exceptional attention to detail.

• Self-motivated and able to anticipate household needs.

• Professional, trustworthy, and maintains complete confidentiality.

• Strong communication and problem-solving skills.

• Comfortable managing multiple priorities in a fast-paced environment.

• Loves animals and is comfortable around pets.

• Enjoys working with children and can provide occasional childcare.

• Tech-savvy and comfortable using calendars, email, online ordering, and scheduling software.

• Valid driver’s license with reliable transportation.

Preferred Qualifications

• Previous experience as a House Manager, Estate Assistant, Executive Assistant, Personal Assistant, or Household Manager.

• Experience coordinating vendors and managing residential properties.

• CPR/First Aid certification is a plus.

Work Environment

This is a hands-on position for someone who enjoys helping a family and keeping a home operating at a high standard. Every day is different, and flexibility, initiative, and a positive attitude are essential.