Part-Time House Manager and Personal Assistant

Sage Haus; United States; On-site; USD 48,000 - 55,000; Part time

Job summary

Sage Haus in Purcellville, VA is seeking a Part-Time House Manager and Personal Assistant to support a busy household. The role offers flexible blocks of 3–4 hours across three days per week, with additional hours during travel for overnight house and pet sitting.

The ideal candidate is detail-oriented, proactive, and discreet, comfortable around cats and a dog, and capable of coordinating calendars, vendors, and household tasks.

Qualifications

• Must be authorized to work in the United States.
• Reliable personal vehicle required.
• Comfortable with cats and dogs; no allergies.
• Strong English communication skills (written and verbal).
• Willingness to sign a Non-Disclosure Agreement (NDA).

Responsibilities

• Perform daily home resets; keep the home tidy and guest-ready.
• Coordinate vendors and oversee service providers; ensure work meets standards.
• Manage household routines, calendars, and errands; organize systems.
• Oversee pet care: feed, walks, litter boxes, supplies; overnight care when traveling.
• Handle inventory, subscriptions, and mail; run errands as needed.
• Support deep cleaning, laundry, and linen rotation as required.
• Schedule and track vehicle upkeep; manage registrations and insurance.
• Provide admin support: organize home office files and receipts; calendar coordination.

Skills

Strong English communication

Initiative & ownership

Discretion & confidentiality

Project management mindset

Animal lover

Tools

iCalendar

Job description

Job Title: Part-Time House Manager and Personal Assistant

Location: Purcellville, VA 20132

Employment Type: Part-time, 12–15 hours per week

Schedule: Flexible blocks of 3–4 hours across 3 days per week. The schedule will be determined collaboratively based on household needs and availability. Additional hours available during travel periods for overnight house and pet sitting.

Compensation: $35-40 per hour, depending on experience.

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal vehicle required
• Must be comfortable with and have no allergies to cats and dogs.
• Strong English communication skills required, both written and verbal.
• Willingness to sign a Non-Disclosure Agreement (NDA).

About Our Family

We are a couple getting settled into a beautiful historic property in the Virginia countryside, roughly an hour outside Washington, D.C. Our home is a lovingly preserved and updated farmhouse on expansive acreage, complete with a pool, a guest house, a large garage, and stables. It's a property with real character, and keeping it running well takes a team with initiative and heart.

Our pets (three cats and an enthusiastic bull terrier) are central to our daily rhythm, but our days alternate between quiet focus and bursts of activity — hosting guests, preparing for events, and managing vendors and projects. There is also a decent amount of travel in our life, and we see this potentially increasing, so it is important to us that we have a strong support system who can keep the space moving even when we are not physically present.

We're a household that values professionalism, discretion, and a genuine sense of partnership. We anticipate this role growing and changing over time as we continue to learn this property, and there is also room for the right candidate to potentially flex into some assistance with other businesses or projects, including remote management of out-of-state properties. But for now, we're looking for organizational support: creating flows, providing daily resets, tackling errands, and some calendar management. We also need assistance with pet care, including overnights.

Who You Are / What We're Looking For

You're the kind of person who notices the little details, but also sees the big picture. You lead with initiative and ownership, take pride in creating order out of complexity, and never consider a task too big or too small. You read the room naturally — some days call for collaboration and conversation, other days call for quiet independence — and you're comfortable with both.

You're an animal lover who doesn't skip a beat around a playful, energetic dog and three cats. You communicate clearly, follow through reliably, and bring a calm, capable presence to whatever comes your way. You understand that working in someone's home requires a high level of discretion, and you are comfortable signing an NDA. This role suits someone who thrives on variety, adapts easily, and genuinely enjoys the satisfaction of a well-run space.

The ideal candidate will have a real project manager mentality: someone who is highly skilled in coordinating large-scale projects, but is also comfortable taking on the little tasks and preempting needs. Most importantly, we need someone who does not need to be told what to do — once onboarded, the right candidate is someone who walks in, sees what needs to happen, and gets it done.

Key Responsibilities

Household Management & Organization

• Perform daily home resets to keep the home tidy and guest-ready
• Light tidying as needed: dishes, surfaces, vacuuming high-traffic areas
• Create and maintain household organization systems throughout the home
• Manage seasonal décor and bedding swaps
• Prepare the home for guests, events, and photo shoots
• Coordinate donation drop-offs and/or assist with resale (Facebook Marketplace, consignment platforms)
• Assist with packing and unpacking for travel

Vendor & Property Oversight

• Coordinate, vet, and oversee housekeepers, contractors, landscapers, and other service providers as needed
• Be present during vendor appointments and ensure work is completed to standard
• Manage outdoor spaces, including pool area
• Research and coordinate repair quotes
• Conduct routine property walk-throughs and maintain appliance/service logs

Pet Care

• Feed and let out the dog as needed throughout the day
• Empty and clean automatic litter boxes and maintain a clean environment for the cats
• Maintain and restock all pet supplies
• Coordinate veterinary appointments (vet comes to the home); provide emergency transport if needed
• Overnight house and pet sitting in the on-property guest house during travel periods

Inventory & Errands

• Assist with household subscriptions and cancel unused or redundant services
• Manage running household supply lists and restock as needed
• Handle mail and packages, including sorting new items away and breaking down boxes
• Grocery shopping, dry cleaning, returns, and other errands as needed

Laundry & Linen Care

• Wash, fold, and organize laundry on a regular basis
• Manage bed and bath linen rotation
• Iron, steam, and care for special garments as needed
• Maintain a tidy, well-stocked laundry area

Deep Cleaning & Special Projects

• Occasional deep cleans: refrigerator, oven, baseboards, and other areas as needed
• Refresh entryways and any other areas of clutter
• Closet, garage, and attic organization

Vehicle Upkeep

• Schedule and track maintenance for the family vehicles
• Fuel, clean, and organize as needed
• Track registration and insurance documentation

Administrative & Personal Assistant Support

• Manage the family's shared calendar (iCalendar); flag scheduling conflicts and assist with coordination
• Home office filing/organizing
• Track receipts and document spending when purchasing on behalf of the household
• Potential for assistance with management for additional properties and businesses