Full Time Circulation Clerk

St. Mary Parish Library; United States; On-site; USD 17,000 - 22,000; Full time

Job summary

St. Mary Parish Library in Louisiana is seeking a Circulation Clerk to support routine library operations and assist patrons at the circulation desk.

You will handle checkout, registrations, payments, and fines, and help patrons locate materials and use public computers. This role requires attention to detail, basic tech skills, and courteous service to the public.

Qualifications

• High school diploma or equivalent.
• Good knowledge of library procedures and Dewey Decimal System.
• Proficiency with word processing, spreadsheets, databases, and email.
• Strong data entry and attention to detail.
• Ability to follow written and oral instructions and work with the public.

Responsibilities

• Assist patrons with checking out materials and registering library cards.
• Receive and process payments for charges or fees and collect fines.
• Charge and shelve library materials; maintain shelves and organization.
• Assist patrons with computers and library resources; use catalog and databases.
• Perform light housekeeping and support program activities as needed.

Skills

Dewey Decimal System

Clerical procedures

Word processing

Spreadsheets

Database knowledge

Data entry

Customer service

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Database software

Email systems

Job description

Job Description

• Job Title: Circulation Clerk
• FSLA: Non-exempt
• Department: Library
• Date: September 21, 2026
• Reports to: Branch Manager

SUMMARY

This is routine clerical work in a library involving basic support services and services to patrons.

ESSENTIAL FUNCTIONS

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Works under the direct supervision of the Branch Manager.
• Advises and assists library patrons in checking out materials and registering library cards, answering questions related to the patron’s library accounts in person, over the phone, or via email, if required. Receives and processes payments from library patrons for charges or other fees.
• Charges books, DVDs, magazines, and other library holdings in and out at the circulation desk and collects fines and fees using an automated circulation system. Inspects incoming library materials for damage and makes recommendation to Branch Manager in the case of repair or disposal.
• Shelves and maintains library materials according to the proper classification system.
• Receives or collects returned library materials; picks up and/or unloads materials from book return bins.
• Assists in assuring accurate library shelving by shelf-reading and reshelving of materials, as needed. Straightens shelves, tables, and library in general, picking up library materials used in-house for re-shelving.
• Assists library patrons in finding library materials and information using the card catalog, databases, and other resources. Assists library patrons with the public computers or other library equipment that is available for public use.
• Unloads bi-weekly delivery tubs and properly routes items for check-in or other handling.
• Carries out interlibrary loan procedures for incoming and outgoing library materials.
• Performs routine library computer functions.
• Operates a variety of standard office and library machines. Answers telephones and provides routine information or refers and transfers calls.
• Enforces library policies and procedures in a tactful and respectful manner to ensure the safety and integrity of materials, customers, and staff members.
• Assists with library program preparation and implementation, as directed by the branch manager and/or programming staff.
• Light housekeeping duties, as required to keep the library tidy and hygienic.
• Performs other work as needed or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

High school diploma or equivalent.

REQUIRED KNOWLEDGE AND SKILLS

• Good knowledge of library procedures and practices. Knowledge of the Dewey Decimal System.
• Good knowledge of clerical procedures and systems: word processing, filing, records management, number facility for the purposes of filing and counting.
• Good knowledge of computers and software applications, including but not limited to word processing, presentation, spreadsheet, database and email.
• Good knowledge of the English language.
• Good skill in typing and the ability to do data entry using a computer terminal.
• Good ability to understand and follow written and oral instructions.
• Considerable ability to pay attention to detail in working with numbers, words, documents, and ideas.
• Considerate ability to accurately, neatly, and efficiently complete tasks and processes, such as applying labels, proofreading, sorting, shelving, and reading shelves.
• Considerable ability to establish and maintain effective working relationships with superiors, associates and the general public.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Louisiana Driver’s License

PHYSICAL REQUIREMENTS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee will frequently sit, stand and walk.
• The employee is occasionally required to stoop, kneel, and reach forward and above the head. They must be able to move freely around in the library and retrieve books and materials from the ground level shelf as well as the higher shelves. Walking, bending, stooping, reaching, and lifting are required actions.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds.
• The employee will frequently push book carts up to 300 pounds.
• Specific vision abilities required by this job include close vision to see details of objects that are less than a few feet away.
• Must be able to work productively and tolerantly in an environment with occasional lengthy periods of noise from programs.

DISCLAIMER:

St. Mary Library is an Equal Employment Opportunity/Affirmative Action (EEO/AA) employer committed to maintaining a non-discriminatory, diverse work environment. The Library does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression or on any other basis prohibited by applicable law in any of its activities.

This job description does not constitute an employment agreement or contract between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.