Full-Time Campus Administrative Assistant

Chartwells Higher Education Dining Services; Bellingham (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Opportunities for Training and Develop

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

Chartwells Higher Ed in Western Washington University is hiring an Administrative Assistant for a full-time schedule (35 hours/week) in Bellingham, WA. Responsibilities include clerical tasks, confidential file maintenance, payroll processing support, and vendor/inventory duties.

Paid weekly processes, and opportunities for growth and development are highlighted. The role requires experience with Receiving, Inventory, Driving, and Microsoft Suite.

Qualifications

• Prior experience with Receiving, Inventory, Driving, and Office Admin programs like Microsoft Suite.
• Please upload your resume with application.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Receiving

Inventory

Driving

Office Admin

Tools

Microsoft Suite

Job description

Chartwells Higher Ed in Western Washington University is hiring an Administrative Assistant for a full-time schedule (35 hours/week) in Bellingham, WA. Responsibilities include clerical tasks, confidential file maintenance, payroll processing support, and vendor/inventory duties.

Paid weekly processes, and opportunities for growth and development are highlighted. The role requires experience with Receiving, Inventory, Driving, and Microsoft Suite.