Full-time Artistic Planning Coordinator

Houston Ballet Company; Houston (TX); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Healthcare Benefits

403(b) Plan with 5% annual employer

Paid Time Off: 3 weeks vacation, 10 SD

Professional Development resources

Discounts & Perks for performances

Wellness Programs

Job summary

Houston Ballet is seeking an Artistic Planning Coordinator to manage the daily schedule for 60+ dancers and coordinate with artistic staff, visiting artists, and multiple departments. You will track rehearsal needs, develop efficient plans, and ensure timely casting and documentation in alignment with AGMA rules.

This role requires a Bachelor's Degree and 2–3 years of administrative experience, with strong writing and organizational skills.

Qualifications

• Minimum requirements include a Bachelor's Degree and 2–3 years of administrative experience in a performing arts setting.
• Knowledge of ballet and AGMA contracts is preferred.
• Excellent writing, grammar, proofreading, and editing skills are essential.
• Strong organization and time management abilities are required.
• Ability to solve problems and adapt in a fast-paced environment.
• Effective communication for one-on-one and small group settings is expected.
• Discretion and confidentiality must be maintained.

Responsibilities

• Create and manage the daily schedule for 60+ dancers, adhering to AGMA rules.

Skills

Administrative support

Communication skills

Scheduling

Problem solving

Education

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

Job description

Come work with us at Houston Ballet!Join a leading nonprofit arts organization that’s redefining what ballet can be. We’re committed to inspiring a lasting love of dance through nationally recognized bold performances, new choreography, and education programs. At Houston Ballet, your creativity meets purpose—and your passion takes center stage. Whether on stage or behind the scenes, every role here contributes to something bigger. Your Passion. Our Stage.Visit: www.houstonballet.org for more information.* * * For full consideration, please be sure to combine your resume and cover letter into one document to upload when you apply.Summary:Working closely with the Artistic Directors, General Manager, Company Manager, Artistic Staff, and Visiting Artists, the Artistic Planning Coordinator provides high-level administrative and logistical support for all Artistic Department and Company dancer activities. The Artistic Planning Coordinator is responsible for Company-related scheduling, casting documents, and class/rehearsal/studio matters.In addition to adaptability and attention to detail, this position requires someone who is adept at building and adjusting complex schedules, well-organized, self-starting, and decisive. The Artistic Planning Coordinator must be proactive and solution-oriented with the ability to manage concurrent responsibilities effectively while maintaining clear communication with leadership and across departments.Workdays are primarily Tuesday–Saturday, 9 a.m.–6 p.m., but will include additional evening and weekend hours depending upon the week’s activities.Essential Duties and Responsibilities:Include the following. Other duties may be assigned.Create and manage the daily schedule for 60+ dancers, adhering to the dancers’ union contract (AGMA) rules in a deadline driven atmosphere. The schedule includes class, rehearsals, performances, fittings, interviews/talks, meetings, stage calls, and/or other activities for the Company dancers and Artistic Staff.Work closely with the Artistic Directors, Artistic Staff, and Visiting Artists to analyze rehearsal needs for each ballet and develop efficient rehearsal plans to prepare for the season’s performance programs and tours.Act as the Artistic Department liaison with multiple departments (including production, wardrobe, development, music, academy, marketing, and public relations) to coordinate general artistic, studio, and rehearsal needs.Generate and disseminate casting documents to dancers and applicable departments, adhering to the union deadlines, making amendments as necessary on a continuous basis.Keep detailed records of ballet-specific information and develop reference information for future staging and archival purposes.Track artistic and company dancer-related data.Develop and maintain Artistic department calendars.Coordinate with the Marketing Department to create and proof performance casting inserts.Provide support to the Artistic Staff, including fulfilling requests for studio, technology, and audio/visual needs.Conduct research and create content for artistic and management projects, as assigned.Attend technical and dress rehearsals to take notes.Qualifications:Minimum Requirements:Bachelor’s Degree and 2-3 years of administrative experience, preferably with a performing arts organization.Knowledge of and/or previous experience in ballet required.Knowledge of AGMA Collective Bargaining Agreements (or similar) preferred.Exceptional attention to detail with strong writing, grammar, proof reading, and editing skills.Excellent organization and time management skills.Proven ability to problem solve and adapt to change in a fast-paced, dynamic environment.Ability to effectively communicate and present information in one-on-one and small group situations both internally and externally.Ability to exercise discretion and maintain confidentiality when handling sensitive information.Advanced proficiency with Microsoft Word, Excel, and Outlook.Benefits:Houston Ballet presents an enticing benefits package for eligible full-time employees, including:Healthcare Benefits: Embrace our comprehensive coverage for medical, dental, and vision care. Choose from plans with low-cost or zero monthly premiums, complemented by provisions for paid life and AD&D insurance, and versatile spending accounts.Retirement Plan: Secure your future through our 403(b) plan, bolstered by a substantial 5% annual contribution from Houston Ballet, empowering you to save and thrive.Paid Time Off: Embrace a healthy work-life balance with 3 weeks of paid vacation, 10 paid sick days, and 10 paid holidays. Paid parental leave is also available to support your personal milestones.Professional Development: Fuel your career ambition with access to online training and professional growth resources specific to arts management, empowering you to advance your career on your terms.Discounts and Perks: Immerse yourself in the vibrant Houston performing arts scene with discounted and complimentary tickets to captivating ballet performances and other Houston theater district venues. Enjoy exclusive partnerships with local businesses and eateries for unforgettable experiences.Wellness Programs: Prioritize your well-being with access to our on-site gym and counseling services through our employee assistance plan, providing comprehensive support for your physical and mental wellness.Inclusion, Diversity, Equity and Access StatementHouston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Join us, together we are Houston Ballet.Core ValuesOur shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.