Artistic Scheduling & Planning Coordinator

Louisville Ballet; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare Benefits

403(b) Retirement Plan

Paid Time Off

Professional Development

Discounts & Perks

Wellness Programs

Job summary

Houston Ballet is seeking an Artistic Planning Coordinator to provide high-level administrative and scheduling support for the Artistic Department and Company dancers, working closely with directors, staff, and visiting artists.

You will manage daily schedules for 60+ dancers, develop efficient rehearsal plans, maintain casting documents, and coordinate with production, marketing, and education teams, while remaining proactive and discreet.

Qualifications

• Bachelor’s Degree and 2-3 years of administrative experience, preferably in arts.
• Knowledge of ballet and AGMA contracts preferred.
• Exceptional attention to detail with strong writing, grammar, proofreading, and editing skills.
• Excellent organization and time management, with ability to prioritize in a fast-paced environment.

Responsibilities

• Create and manage the daily schedule for 60+ dancers, adhering to AGMA rules.
• Analyze rehearsal needs with Directors to develop efficient plans for performances.
• Coordinate with multiple departments (production, wardrobe, development, music, academy, marketing, PR).
• Generate and disseminate casting documents to dancers and departments following union deadlines.
• Keep detailed records for archival purposes and track dancer-related data.
• Develop and maintain Artistic department calendars and support studio, tech, and audio/visual needs.

Skills

Scheduling

Communication

Detail-oriented

Education

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

Job description

Houston Ballet is seeking an Artistic Planning Coordinator to provide high-level administrative and scheduling support for the Artistic Department and Company dancers, working closely with directors, staff, and visiting artists.

You will manage daily schedules for 60+ dancers, develop efficient rehearsal plans, maintain casting documents, and coordinate with production, marketing, and education teams, while remaining proactive and discreet.