Full-Time Administrative Assistant

High Associates Ltd.; Upper Leacock Township (PA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Tuition Assistance

Job summary

High Associates Ltd. in Greenfield, PA, is seeking a Full-Time Administrative Assistant to support the Commercial Asset Management team. You will manage calendars, prepare meeting materials, and handle confidential information with discretion.

The role is based at the corporate office, Monday–Friday, 8:00 am–5:00 pm, with a starting rate of $24.00/hr and potential increases based on experience. A high school diploma and 2+ years of experience are required, plus MS Office proficiency and a valid

Qualifications

• High school diploma with business training.
• 2+ years of administrative support/customer service experience.
• Strong written and verbal communication; discretion essential.

Responsibilities

• Manage senior management calendars and schedules.
• Prepare agendas, take minutes, and support meetings across teams.
• Coordinate travel and outside meetings with attention to detail.
• Process invoices and expense reports; maintain organized files.
• Provide front-line phone coverage and support for projects.

Skills

Communication

Teamwork

Discretion

Education

High School Diploma

Tools

Microsoft Office

PC Proficiency

Job description

At High Associates, we do more than manage properties — we create environments where businesses and communities thrive.

As one of the twelve business lines within High Companies, we’ve been developing, leasing, and managing commercial and industrial real estate since 1980. Our success is built on a foundation of trustworthy relationships, innovative leadership, and a deep commitment to environmental stewardship and community well-being.

From our focus on environmental stewardship to our culture of service, we’re dedicated to creating long-term value for our clients, tenants, and neighbors that extends far beyond the buildings we manage.

Looking for a career where you can make an impact and grow with purpose? Join High Associates, where business meets opportunity.

High Associates Ltd. is currently searching for a Full-Time Administrative Assistant. The Administrative Assistant provides advanced, diversified and confidential administrative support services requiring a high degree of technical and communications/interpersonal skills and the ability to exercise a high degree of independent judgment and discretion. This position relies on broad experience and sound judgment to plan and accomplish goals in a timely, professional and confidential manner, while performing a variety of tasks. The support will be given in a way that is professional and cohesive with the mission and vision of the organization using the corporate values. Under limited supervision, this position provides diverse administrative and secretarial support, by performing a variety of routine and non-routine duties concurrently with ease and professionalism for the Commercial Asset Management team of High Associates Ltd. Individual will be confident, proactive, flexible, and adaptable in day-to-day activities.

This position is based out of the corporate office in Greenfield in Lancaster, PA (1853 William Penn Way).

This is a Full-Time Position working Monday-Friday from 8:00am-5:00pm.

Starting Rate $24.00/hr.*potential to increase based upon experience.

Minimum Qualifications:

• High school diploma with additional general business training required
• Two (2) or more years’ experience in administrative support and/or customer service required
• Extensive knowledge of PC and Microsoft applications. Willingness to learn additional computer software as required
• Valid Driver's License required
• PA Notary public preferred

Key Skills and Competencies:

• Good written and verbal communication skills are needed
• Team player with the ability to handle multiple priorities efficiently and accurately for numerous team members
• Discretion in handling confidential information

Essential Job Functions:

• Manage extremely active business and personal calendar/schedule of senior management to ensure the manager is operating efficiently; perform functions that do not require their direct attention and attempt to keep their time as uncluttered and free as possible; follow up on own initiative.
• Manage a variety of special projects independently and sometimes as part of a team to successfully complete critical deliverables.
• Compile and organize information to compose, prepare, and edit correspondence. Coordinate, schedules, prepare agendas, and take minutes for senior management-level and development project meetings/committees for both Commercial and Hotels. Prepare meeting materials and follow-up on action items as required.
• Manage commitments to outside organizations, meeting arrangements, travel arrangements, and special projects including event planning. Meeting arrangements may include coordination of scheduling with all attendees, room reservations, meal and/or beverage service arrangements, videoconferencing technology, etc. May also arrange for regular off-site meetings, conferences, or license renewals. Assure that management has relevant files and are prepared for meetings and travel.
• Maintain inventory supply and organization of office and kitchen supplies for all HAL co-workers. Includes general office supplies, business cards, paper and toners for copiers and HP Plotter Machine for High Associates Ltd. Schedule repairs and maintenance of office equipment as required. Serve as liaison to corporate approved printing service.
• Assist HREG finance with monthly rent up charges for Commercial tenants. Process monthly services rendered invoices for both shared offices in Lancaster and Rossmoyne. Enter tenant rebills, HA department invoices and non-cash adjustments and post commercial late charges into MRI.
• Coordinate compilation of results for the annual Commercial Tenant Surveys for each property. May make minor edits to the survey. Work directly with each property manager to determine specific questions for their property. Compile and share reports with each property manager to address any concerns with tenants.
• Coordinate the HREG Annual Tenant Appreciation Golf Outing and work closely with the Marketing Events Manager, who Chairs the planning committee. Plan, schedule, organize all details for the event to run smoothly across several local golf courses. This includes registration of golfers and golf courses, lunch and post event activities, managing volunteers and communicating effectively with all involved.
• Maintain Expense Report on expenses incurred on the company credit card. This includes gathering receipts and coding information for expenses. Receipts need to be scanned and saved in a file attached to the expense report.
• Assist HA Property Services, providing phone coverage as needed, and entering maintenance requests.
• Assist with coding and processing invoices for payment for Client Service Teams Projects and Marketing Events.
• Serve as back-up for the Administrative Coordinator for Residential/Development.
• Maintains archived files and manages requesting files as needed.
• Perform other duties and assignments as assigned.

Working for The High Companies:

At High Associates co-workers always come first. This belief is as strong today as it was when The High Companies was founded over 90 years ago!

Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
401(k) Retirement Plan with a company match up to 6%
Tuition Assistance with 100 percent reimbursement for approved courses and degree programs that are job‑related and approved in advance by your supervisor.
Employee Assistance Program provides professional, confidential assistance for any type of personal issue you or your eligible dependents are experiencing.
High Family Foundation Scholarship is awarded annually to the children of High co-workers working at least 1,000 hours per year and employed for at least two years.
Recipients are awarded $5,000 for each year they are enrolled in a two- or four-year accredited degree program.
Good Measure Award is presented periodically to an individual or team from each of the High companies who exempl