Full-Charge Bookkeeper

Davita Inc.; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

A well-established Residential/Condominium property management company in New York City seeks an experienced Full Charge Bookkeeper. This role involves managing Accounts Payable and Receivable across property portfolios, ensuring accurate financial documentation and collaboration with various teams. Ideal for candidates looking to further their career in real estate accounting.

Qualifications

• At least 2 years of experience in Accounts Payable and Receivable.
• Strong proficiency in Microsoft Office Suite.
• Experience with Yardi real estate ERP system preferred.

Responsibilities

• Manage Accounts Payable to ensure proper invoice processing and payments.
• Prepare monthly funding requests, reconcile expenses against budget.
• Coordinate with various teams to resolve AP and AR inquiries.

Skills

Microsoft Office Suite

Communication Skills

Education

High School Diploma

Tools

Yardi

Job description

Job Title: Full Charge Bookkeeper
Salary: $70,000 - $75,000
Location: New York City (Hybrid, 4days/week on-site: Monday-Thursday)

Job Summary:
A well-established Residential/Condominium property management and development company in New York City is seeking an experienced Full Charge Bookkeeper to manage Accounts Payable (AP) and Accounts Receivable (AR) for multiple property portfolios. The role will report directly to the Senior Accountant.

Key Responsibilities:

• Manage AP for multiple corporate entities and properties, including invoice scanning, entry into Yardi Payscan/ERP system, and initiating payments via ACH, wire transfers, and checks. Ensure all payments and documentation are filed accordingly.
• Monitor corporate inboxes to input invoices into the system promptly.
• Utilize bank-provided check scanners to deposit incoming checks, providing copies and necessary documentation to Property Accountants for accurate accounting.
• Report weekly cash account activity to corporate offices in Los Angeles and investor headquarters in Hong Kong with detailed explanations.
• Prepare monthly NYC office funding requests, reconciling actual expenses against the budget.
• Track and manage cash flow to maintain liquidity, collaborating with the Senior Accountant and Regional Controller.
• Contribute to streamlining AP/AR processes, including shifting from check and wire transfer processing to an ACH payment system.
• Allocate corporate expenses across various entities and properties, ensuring proper reimbursement tracking.
• Reconcile corporate credit card transactions, processing reimbursements for the East Region to the corporate office.
• Handle intercompany management fees and reimbursements in collaboration with Property Accountants.
• Process tenant security deposit receipts and refunds, ensuring proper documentation.
• Liaise with property managers, accountants, leasing teams, and development staff to resolve AP and AR inquiries.
• Assist with year-end 1099 preparation for the corporate office.
• Ensure W-9 forms and Certificates of Insurance are current for vendors, collaborating with the sales & leasing and development teams.
• Undertake special projects and additional duties as assigned.

Qualifications:

• High School Diploma required.
• At least 2 years of experience in Accounts Payable and Receivable required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe).
• Experience with Yardi real estate ERP system is preferred.
• Excellent communication skills, both written and verbal.

This is an excellent opportunity for someone looking to grow their career in real estate accounting with a dynamic and supportive team. Apply today!

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

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Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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• Residents of all other states may access our policies here.
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Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.