Full-charge Bookkeeper

Abacus Business Computer LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Paid sick leave

Paid holidays

Employee discounts and coffee benefits

Opportunities for growth

401(k) matching

Job summary

Coffee Project New York is seeking an experienced Full-Charge Bookkeeper to manage day-to-day accounting for a growing multi-location coffee business. You will handle AP/AR, bank reconciliations, journal entries, month-end close, and payroll related tasks, ensuring accurate records across locations.

Ideal candidates have 3+ years in bookkeeping, proficiency with QuickBooks Online and Excel, and familiarity with NY sales tax.

Qualifications

• 3+ years of bookkeeping or accounting experience.
• Proficient in full-charge bookkeeping.
• Experience with QuickBooks Online or similar software.
• Experience reconciling POS and merchant processing.
• Familiarity with NY sales tax and payroll processes.
• Bilingual English and Chinese preferred.

Responsibilities

• Manage the full cycle of day-to-day bookkeeping and maintain accurate financial records.
• Oversee Accounts Payable (AP) and Accounts Receivable (AR), including vendor bills and customer invoices.
• Perform bank and credit card reconciliations regularly.
• Record and reconcile sales and payments from all channels.
• Maintain the general ledger and properly categorize transactions.
• Prepare and post journal entries and account adjustments.
• Assist with month-end and year-end closing.
• Maintain inventory accounting records and assist with COGS tracking.
• Assist with payroll processing and reconciliations.
• Prepare NY sales tax filings and other tax reporting.
• Reconcile merchant processing with bank deposits.
• Track vendor payments and operating expenses.
• Prepare monthly financial reports (P&L, Balance Sheet, Cash Flow).
• Maintain supporting documentation; coordinate with CPA for tax prep and year-end.
• Assist management with budgeting and cash flow analysis; identify discrepancies.

Skills

3+ years bookkeeping

Full-charge bookkeeping

POS & merchant processing reconcil.

Multi-location retail/restaurant exp.

Tools

QuickBooks Online

Excel/Sheets

Job description

About Coffee Project New York

Coffee Project New York is a growing specialty coffee company with operations across retail cafés, coffee roasting, wholesale, and coffee education. We are committed to quality, hospitality, and building a coffee community that supports everyone throughout the coffee supply chain.

We are currently seeking an experienced and detail-oriented Full-Charge Bookkeeper to manage the day-to-day accounting and bookkeeping functions of our growing business.

Key Responsibilities

• Manage the full cycle of day-to-day bookkeeping and maintain accurate financial records.
• Manage Accounts Payable (AP) and Accounts Receivable (AR), including vendor bills, customer invoices, payments, and collections.
• Perform bank and credit card reconciliations on a regular basis.
• Record and reconcile sales and payment activity from retail locations and other business channels.
• Maintain the general ledger and ensure transactions are properly categorized.
• Prepare and post journal entries and necessary account adjustments.
• Assist with month-end and year-end closing.
• Maintain and reconcile inventory-related accounting records and assist with COGS (Cost of Goods Sold) tracking.
• Assist with payroll processing and payroll-related reconciliations.
• Prepare and maintain records for New York sales tax filings and other applicable tax reporting.
• Reconcile merchant processing and POS transactions with bank deposits.
• Track vendor payments, operating expenses, prepaid expenses, and other balance sheet accounts.
• Prepare monthly financial reports, including Profit & Loss, Balance Sheet, and Cash Flow reports, for management review.
• Maintain organized supporting documentation for all financial transactions.
• Coordinate with external CPA/accountants for tax preparation, year-end closing, and other accounting matters.
• Assist management with budgeting, cash flow monitoring, and other financial analysis as needed.
• Identify discrepancies and proactively resolve accounting or bookkeeping issues.
• Maintain accurate records across multiple locations and business operations.

Qualifications

• 3+ years of bookkeeping or accounting experience, preferably in a small to mid-sized business environment.
• Proven experience handling full-charge bookkeeping responsibilities.
• Strong knowledge of AP, AR, general ledger, bank reconciliation, and month-end closing.
• Proficiency with QuickBooks Online or similar accounting software.
• Strong Microsoft Excel or Google Sheets skills.
• Experience with retail, restaurant, café, hospitality, or other multi-location businesses is highly preferred.
• Experience reconciling POS and merchant processing transactions is a plus.
• Familiarity with New York sales tax and payroll processes is preferred.
• Strong attention to detail and ability to maintain accurate financial records.
• Bilingual in English and Chinese is preferred.

What We’re Looking For

The ideal candidate is a hands-on bookkeeper who is comfortable taking ownership of the company's day-to-day accounting functions. This position requires someone who can work independently, keep financial records organized and accurate, identify discrepancies, and provide management with reliable and timely financial information.

Experience working with a multi-location retail, restaurant, café, or hospitality business will be particularly valuable.

Benefits

Coffee Project New York offers benefits to eligible full-time employees, including:

• Health benefits
• Paid time off
• Paid sick leave
• Paid holidays
• Employee discounts and coffee benefits
• Opportunities for professional growth within a growing specialty coffee company

Coffee Project New York is an equal opportunity employer.

Benefits:

• 401(k) matching
• Paid time off

Work Location: In person