FSS/Housing Subsidy Coordinator

Thearcolc; City of Utica (NY); Sur place; USD 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits

Paid time off

Paid training

Flexible schedules

Résumé du poste

The Arc Oneida-Lewis is seeking a dedicated FSS/Housing Subsidy Coordinator to support housing subsidies, respite services, and family supports. You will work with the Director of Community Services to ensure accurate administration, eligibility, and paperwork, while coordinating with Care Managers and partners.

The role emphasizes organization, independence, and compassionate interaction with families, staff, and funders, with a focus on compliant documentation and reporting.

Qualifications

• Bachelor's degree in finance, human services, or a related field; or Associate's with at least one year of relevant experience.
• Knowledge of community resources and how to access them.
• Strong organizational skills and ability to prioritize across multiple programs.
• Ability to communicate effectively with individuals, families, staff, funders, and partners.
• Ability to work independently and as part of a team.
• Strong computer skills with Word, Excel, Office, and large databases.
• Ability to work a flexible schedule, including occasional evenings and weekends.
• Valid New York State driver's license with acceptable driving record.
• Ability to perform physical requirements (up to 50 pounds) and vision/hearing within normal limits.

Responsabilités

• Coordinate funding, implementation, and ongoing administration of Housing Subsidy and FSS programs.
• Manage ongoing housing subsidies, start-up subsidies, and reimbursement programs including respite and learning supports.
• Process program intakes and gather eligibility documentation, leases, and agreements.
• Complete annual program recertifications and contract renewals.
• Maintain communication with recipients and assist with applications, documentation, budgets, tenancy, and repairs.
• Assist participants without a Care Manager with documentation.
• Maintain participant records and separate Housing Subsidy/FSS files from medical records.
• Prepare financial, utilization, budget, roster, and reports.
• Review Life Plans and communicate updates with Care Managers.
• Coordinate staff, families, funders, and partners; chair Respite Reimbursement Committee.
• Maintain detailed records of communications with families and state supports.
• Ensure Life Plan approvals are completed within agency timeframes.
• Hire and monitor contract staff for Reading, Math, and After School Learning programs.
• Review tutor timesheets and monitor monthly paperwork.
• Develop new activities and expand opportunities for families and participants.
• Promote agency values, HIPAA confidentiality, safety, and compliance.

Connaissances

Organization

Communication

Microsoft Word

Excel

Office

Databases

Driver's license

Flexible schedule

Independent work

Teamwork

Formation

Bachelor's degree in finance, human services, or related field

Associate's degree + 1 year experience in finance or human services

Outils

Microsoft Word

Excel

Office

Large databases

Description du poste

The Arc Oneida-Lewis, a pioneer in championing individuals with disabilities, invites you to join our team as an FSS/Housing Subsidy Coordinator! In this role, you'll have the opportunity to make a meaningful difference by helping individuals and families access housing assistance, respite services, educational supports, and other resources that promote independence and quality of life.

ABOUT THE ROLE:

The FSS/Housing Subsidy Coordinator will work with the Director of Community Services to manage the housing subsidy program and Family Support Services programs. You'll work closely with individuals and families, Care Managers, staff, funders, and community partners to ensure participants receive the support they are eligible for and that programs are administered accurately and efficiently.

This is a great opportunity for an organized, compassionate professional who enjoys working independently, building relationships, managing multiple programs, and helping families navigate resources and services.

Responsibilities:

• Coordinate the funding, implementation, and ongoing administration of the Housing Subsidy and Family Support Services programs.
• Manage ongoing housing subsidies, start-up subsidies, and FSS reimbursement programs, including Respite Reimbursement, Reading, Math and After School Learning, and Care Giver Retreat.
• Process program intakes and work collaboratively with Care Managers and families to obtain eligibility documentation, contracts, participation agreements, leases, and other required paperwork.
• Complete annual program recertifications and contract renewals for Housing Subsidy and FSS participants.
• Maintain regular communication with Housing Subsidy recipients and assist them with applications, required documentation, budgets, tenancy concerns, landlord issues, apartment repairs, and other housing-related needs.
• Assist participants who do not have a Care Manager with obtaining and completing necessary documentation.
• Maintain accurate participant records, including referrals, service changes, demographic information, and program terminations.
• Maintain Housing Subsidy and FSS files separately from medical records.
• Prepare financial, utilization, budget, roster, and monthly, quarterly, and annual reports as required.
• Review Life Plans and communicate with Care Managers regarding changes or updates.
• Facilitate communication among staff, families, funders, Care Managers, and the people we support.
• Chair the monthly Respite Reimbursement Committee and coordinate the review of new program applicants with staff and parent advocates.
• Maintain detailed records of communication with families, Care Managers, and state supports related to respite reimbursement.
• Ensure Life Plan approvals are completed and returned to Care Managers within required agency timeframes.
• Hire contract staff for the Reading, Math and After School Learning Program and monitor required documentation and service logs.
• Review and approve tutor timesheets and monitor monthly program paperwork.
• Assist with developing new activities and expanding opportunities for families and the people we support.
• Promote and uphold the Agency's CQL outcomes, Core Values, Mission, Corporate Compliance, HIPAA, confidentiality, and safety standards.
• Participate in Agency committees, meetings, and required training as assigned.

Qualifications:

What You Bring:

• Bachelor's degree from an accredited college in finance, human services, or a related field; or
• Associate's degree from an accredited college in finance, human services, or a related field plus at least one year of experience in finance or human services.
• Knowledge of community resources and how to access them.
• Strong organizational skills and the ability to prioritize competing demands across multiple programs.
• Ability to communicate effectively with individuals, families, staff, Care Managers, funders, and community partners.
• Ability to work independently while also functioning effectively as part of a team.
• Strong computer skills, including experience with Microsoft Word, Excel, Office, and large databases.
• Ability to work a flexible schedule, including occasional evenings and weekends.
• Valid New York State driver's license with an acceptable driving record.
• Ability to perform the physical requirements of the position, including bending, kneeling, squatting, sitting, climbing, reaching, lifting, and carrying items up to 50 pounds with or without assistance.
• Vision and hearing corrected to within normal limits.

PAY & PERKS:

The pay rate for this position is $20.00/hr. Your journey toward making a difference begins here!

Additionally, we offer superb benefits and perks for full time employees including:

• A comprehensive benefit package
• Generous paid time off
• Paid training
• Flexibility for part time and full time schedules!

WHAT SETS US APART:

At The Arc Oneida-Lewis, you're not just filling a position-you're joining a team that makes a difference. Our work is centered around supporting people with disabilities to live meaningful, fulfilling, and increasingly independent lives. We value compassion, collaboration, respect, and treating every person with dignity.

Your journey toward making a difference begins here!

The Arc firmly believes in and subscribes to fair employment practices and opens its facilities to every qualified person. In all employment practices, and related decisions, we are committed to prohibiting discrimination on the basis of race, color, creed, national origin, religion, sex, sexual orientation, gender identity or expression, age, marital status, disability, genetic information, predisposition or carrier status, military status, domestic violence victim status, non-job related conviction record, Vietnam-era or special disabled veteran status, or any other category protected by applicable law.