FRONTIER ACADEMY SECRETARY

Fremont County School District #25; Riverton (UT); On-site; USD 27,000 - 35,000; Full time

Job summary

Fremont County School District Number 25 in Riverton seeks a Frontier Academy Secretary to provide confidential clerical support to the principal, guidance office, students and parents. The role emphasizes attendance, registration data entry, and records management throughout the school year.

The ideal candidate will have a high school diploma, advanced secretarial skills, and strong organizational abilities, with proficiency in Frontline and PowerSchool.

Qualifications

• High school diploma or equivalent is required.
• Advanced secretarial and computer skills are necessary.
• Excellent organization and relationship-building abilities.

Responsibilities

• Liaise with staff, students, and parents; resolve office issues.
• Maintain professional demeanor at all times.
• Keep accurate attendance records and input new registrations.
• Enter data for new student registrations throughout the year.
• Guide students and parents through withdrawal processes.
• Maintain cumulative student records and support guidance staff.
• Assist with grading and scheduling clerical tasks.
• Submit required DoE reports and end-of-day summaries.
• Work independently, exercise sound judgment within responsibilities.
• Provide general clerical support and data entry as needed.
• Assist in nurse's office in the nurse's absence.
• Maintain related student financial records and billing information.

Skills

Secretarial skills

Organizational skills

Relationship building

Computer proficiency

Education

High school diploma

Tools

Frontline

PowerSchool

Job description

Fremont County School District Number 25

Riverton, Wyoming

Frontier Academy Secretary

Reports to: Frontier Academy School Principal

Supervises: None

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Advanced secretarial skills
• Proficient in various computer and technology tools
• Excellent organizational skills
• Skilled at building positive relationships with staff, students, and stakeholders

POSITION SUMMARY

Provides secretarial support for registration and performs a variety of professional clerical duties to assist the principal, guidance office, students, parents, faculty, and staff.

PRIMARY RESPONSIBILITIES

• Serves as a liaison for public relations by clarifying and resolving office issues and addressing complaints and needs from students, parents, faculty, and staff.
• Maintains a professional and ethical demeanor at all times.
• Keeps accurate and up-to-date student attendance records.
• Performs clerical tasks and enters all data related to new student registration throughout the school year.
• Guides students and parents through the withdrawal process when leaving the district.
• Maintains and updates student cumulative records.
• Provides administrative support to the guidance department regarding student needs.
• Assists with clerical tasks related to grading and student scheduling.
• Maintains other relevant student records as required.
• Assists in the nurse's office in the nurse's absence.
• Prepares and submits required Department of Education reports throughout the year.
• Completes and submits end-of-day reports as assigned.
• Demonstrates the ability to work independently, exercise initiative and judgment, and make decisions within the scope of assigned responsibilities.

ADDITIONAL RESPONSIBILITIES

• Performs other duties as assigned.
• Manages student enrollment and withdrawal processes.
• Maintains accurate attendance records, including virtual attendance.
• Conducts student interviews as needed.
• Prepares and distributes mailings to students, parents, and staff.
• Utilizes school management systems such as Frontline and PowerSchool for communication and data entry.
• Supports food service tracking and reporting.
• Monitors and records student progress.
• Coordinates and sets up parent meetings.
• Maintains all financial records and billing information related to student services.

TECHNICAL COMPETENCIES AND SKILLS

Demonstrates strong oral and written communication skills

• Works independently with minimal supervision
• Collaborates effectively as part of a team
• Accepts responsibility and shows self-motivation
• Exhibits a strong work ethic aligned with District goals
• Manages multiple tasks efficiently and demonstrates effective time management skills

LANGUAGE SKILLS

Ability to read and interpret documents such as policies and regulations, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently is required to talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

EVALUATION

Performance on this job will be evaluated by the Frontier Academy Principal or their designee in accordance with school board policy and administrative regulations on evaluation of certified or classified personnel.

SALARY SCHEDULE

This position will be paid according to the approved Classified Administrative Support Salary Schedule.

$27,440.00 - $35,483.84

TERMS OF EMPLOYMENT

Teacher School Year Calendar plus 15 additional days.

CLEARANCES

Employment is contingent on a local, state, and federal criminal background clearance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.