Front Office Specialist - Spalding Gastroenterology & Digestive Health

Wellstar Health Systems; Griffin (GA); On-site; USD 19,000 - 28,000; Full time

Job summary

Wellstar Health Systems in Georgia is seeking a Front Office Specialist to deliver exceptional customer service to patients and visitors. You will greet, register and check out patients, answer phones, schedule appointments, and support front desk operations with accuracy and care.

Ideal candidates have at least 2 years of administrative front office experience in healthcare, proficiency with computers, and knowledge of basic medical terminology and insurance workflows.

Qualifications

• Computer skills essential.
• Medical terminology including CPT-4, ICD-9, HCPCS preferred.
• Knowledge of insurance filing and requirements.
• Strong verbal and written communication skills.
• Must communicate in English and work well in a team.

Responsibilities

• Greet patients and guests in person or by phone, identify self and practice (AIDET).
• Register and schedule patients; verify insurance; collect required paperwork.
• Answer calls, direct inquiries, and schedule appointments; handle non-clinical tasks.
• Collect co-pays and balances; manage cash and daily close.
• Check in/out patients and remind them of upcoming appointments.
• Coordinate with clinic staff for reps, visitors, and samples.
• Other duties as assigned by management.

Skills

Computer skills

Medical terminology

Insurance knowledge

Verbal and written communication

Team communication

Education

High School Diploma

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift: Day (United States of America)

Job Summary

The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to WellStar's patients and customers. This includes greeting customers, registering patients at check-in and check out, answering telephones, scheduling appointments, cash management, and/or administrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.

Core Responsibilities and Essential Functions

Customer Service

• a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice.
• b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested.
• c. Communicating quickly and often with patients, if there is a delay or wait for patient care.
• d. Working with both clinical staff and providers in a team approach.
• e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long.

Operations/Revenue Cycle

• a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork.
• b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy.
• c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close.
• d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits.
• e. Contacting patients for appointment reminders.

Administrative

• Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick‑ups, and other clinic requests.
• Other duties as assigned by management.

Required Minimum Education

High School Diploma

Required Minimum Experience

• 2 years administrative front office experience in a physician practice or health care setting is Preferred
• Previous customer service experience

Required Minimum Skills

• Computer skills essential.
• Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred.
• Knowledge of insurance filing and requirements.
• Strong verbal and written communication skills.
• Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting.

Join us and discover the support to do more meaningful work-and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.