Front Office Specialist - Primary Care - Paulding Pavilion

Wellstar Health System; Hiram (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Wellstar Health System in Georgia seeks a Front Office Specialist for our Primary Care location in Hiram. This full-time day position emphasizes exceptional patient service, accurate registration, insurance verification, and smooth cash handling to support a positive patient experience.

Responsibilities include greeting patients, scheduling visits, managing the check-in/check-out process, coordinating with clinical staff, and maintaining accurate EHR records.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of administrative front office experience in a physician practice or healthcare setting preferred.
• Strong verbal and written communication skills.
• Ability to work in a team and adapt to a fast-paced medical office.

Responsibilities

• Greet patients and guests warmly in person or on the phone.
• Register patients at check-in and check-out; verify insurance.
• Schedule appointments and manage the calendar.
• Handle cash, co-pays, and daily reconciliation.
• Coordinate with clinical staff to support operations.
• Maintain accurate records in the EHR.

Skills

Customer service

Front desk

Cash handling

Phone etiquette

Scheduling

Education

High school diploma or equivalent

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

Front Office Specialist-Primary Care Hiram

Shift: FT Day

The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to WellStar's patients and customers. This includes greeting customers, registering patients at check-in and check out, answering telephones, scheduling appointments, cash management, and/or administrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.

Customer Service

Core Responsibilities and Essential Functions

• a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice.
• b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested.
• c. Communicating quickly and often with patients, if there is a delay or wait for patient care.
• d. Working with both clinical staff and providers in a team approach.
• e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long Operations/Revenue Cycle:
• a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork.
• b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy.
• c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close.
• d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits
• e. Contacting patients for appointment reminders Administrative:
• Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests
• Other duties as assigned by management.

Required Minimum Education

High school diploma or equivalent Required

Required Minimum Experience

1-2 years administrative front office experience in a physician practice or health care setting Preferred

Required Minimum Skills

Computer Skills Essential.

Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred.

Knowledge of insurance filing and requirements.

Strong verbal and written communication skills.

Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting.

Join us and discover the support to do more meaningful work-and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.