Front Office/Secretary - SST Alamo

School of Science and Technology; San Antonio (TX); On-site; USD 23,000 - 33,000; Full time

Job summary

School of Science and Technology (SST) Alamo campus is hiring a Front Office/Secretary to support daily operations, attendance, and communications with parents. The role is full-time and on-site, requiring accurate data entry in school systems and coordination with faculty.

The ideal candidate has a high school diploma or GED and Clerical experience. Strong organizational and communication skills are essential in a busy school environment.

Qualifications

• High school diploma or GED required.
• Two years clerical experience preferred.

Responsibilities

• Ensure teachers take attendance in the school database as described in SST'S manual.
• Review campus attendance summary and make corrections as needed.
• Enter late/early-out data into the H-SIMS database.
• Enter and file excuse papers for audit purposes.
• Notify parents when a student returns from absence or misses three days or more.
• Coordinate with SPED and ESL Chairs regarding attendance of students receiving services.
• Maintain student enrollment/withdrawal logs in H-SIMS.
• Verify computer records for accuracy.
• Perform other duties as assigned.

Skills

Clear communication

Interpersonal skills

Organizational skills

Computer literacy

Education

High school diploma or GED

Tools

H-SIMS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Office/Secretary - SST Alamo

TEACHERS/OTHERPROFESSIONALS Full Time Support Staff San Antonio, TX, US 1 Attachments

Salary Range: $16.50 To $24.00 Hourly

Position:

Department/Campus:

Campus

Operations Manager

FLSAStatus:

Nonexempt

PayGrade:

PG- 1030

JobType

Full Time

WorkHours

POSITION QUALIFICATIONS:

• HighSchoolGEDorDiploma
• Minimumof2yearsclericalexperienceispreferred.

DUTIESANDRESPONSIBILITIES:

• Makessurethatteachertakeschoolattendance(snapshot)atschooldatabaseasitisdescribedinSSTSCHOOLS manual.

Reviews thecampusschoolattendancesummaryreport andmakescorrections as needed.

• Enters“lateinandearlyout”student’sdatatoschoolattendanceinschooldatabase.
• Enters excuse information to the H-SIMS database after receiving the required papers.
• Documentsexcusepapersinaseparatedbinderforauditpurposes.
• Documents reconciliation papers in a separated binder for audit purposes.
• Notifiesparentswhenastudentreturnsfromanabsencewithoutanexcuseorhasbeenabsentforthreeormoredays.
• Callsparentofabsentstudentseachday.
• CommunicateswiththeSpecialEducationandESLDepartmentChairsconcerningtheattendanceofstudentsreceiving special education services.
• Keeps enrolling and withdrawing student’s logs on the H-SIMS.
• Verifies that computer records are accurate.
• Mailswarningnotice(Truancyletter)totheparentifthestudentsisabsentwithoutexcusefromtheschoolforthree(3) days or parts of days in a four week period.
• Determines students with excessive absences on regular basis.
• Submits the attendance referral to the campus administrator for review and completion before filing court case.
• Filescourtcaseagainstthestudent’sparent,thestudent,orboth,ifastudentisabsentwithoutanexcusefor10daysor parts of days in a sixth month period.
• ResponsibleforprocessingStudentEligibilityapplicationsandcompletingVerificationinaccordancewithUSDA regulations.
• Monitors student lunch accounts and notifies the household of negative balances through phone calls and letters.
• Operates Point of Service during lunch period, ensuring that each student has selected a reimbursable meal.
• MaintainstheappropriatedocumentationforstudentsrequestingSpecialDietaryAccommodations,inaccordancewith USDA protocol.
• OperatestheAfterSchoolSnackProgram,distributingreimbursablesnacksandmaintainingtheappropriate documentation (if a snack program is offered in the school).
• Participates in the Local School Wellness Policy, including collecting and maintaining documentation, assessing completion ofpolicygoals, publicizing updates, and other relatedactivitiesas needed.
• Dailyrecordingofmealcountsandrevenue.
• Operates the Child Nutrition Program in compliance with all local, state, and federal laws.
• Attends TDA Education Service Center Child Nutrition trainings as required.
• Providesclericalsupporttooneormoresupervisors.
• Maintains general office and departmental files, following up on misplaced, misdirected, or misfiled materials.
• Performs other job-related duties as assigned.

SKILLSANDABILITIES:

• Abilitytocommunicateeffectivelyinbothwrittenandoralformswithalllevelsofmanagement,bothinternalandexternal to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Abilitytousecomputerincludingsoftware,databaseusedbythedistrict,spreadsheetandwordprocessingsoftware, calculator, copy machine and telephone.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORKENVIRONMENTANDPHYSICALREQUIREMENTS:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Positionisinofficesettingandmayinvolveprolongedworkatadeskinonelocation.