Front Office/Secretary - SST Alamo

School Of Science & Technology; San Antonio (TX); On-site; USD 23,000 - 33,000; Full time

Job summary

School Of Science & Technology seeks a Front Office/Secretary for SST Alamo in San Antonio, TX. The role, full-time, supports attendance tracking, data entry, and clerical duties in a school office setting.

Responsibilities include managing attendance, notifying parents, and coordinating with departments. Must have at least a high school diploma or GED and some clerical experience; flexibility for occasional extended hours is noted.

Qualifications

• High School diploma or GED required; clerical experience preferred.
• Strong communication and organization skills.
• Ability to use standard office software and devices.

Responsibilities

• Ensure attendance data is entered into school database as described.
• Review attendance summaries and make corrections as needed.
• Enter late/early out data and excused information in H-SIMS.
• File attendance and audit-related documents for records.

Skills

Clear communication

Relationship building

Organizational skills

Computer literacy

Interview and public speaking

Problem solving

Education

High School Diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Office/Secretary - SST Alamo

TEACHERS/OTHERPROFESSIONALS Full Time Support Staff San Antonio, TX, US 1 Attachments

Salary Range: $16.50 To $24.00 Hourly

Position:

Department/Campus:

Campus

Operations Manager

FLSAStatus:

Nonexempt

PayGrade:

PG- 1030

JobType

Full Time

WorkHours

POSITION QUALIFICATIONS:

• HighSchoolGEDorDiploma
• Minimumof2yearsclericalexperienceispreferred.

DUTIESANDRESPONSIBILITIES:

• Makessurethatteachertakeschoolattendance(snapshot)atschooldatabaseasitisdescribedinSSTSCHOOLS manual.

Reviews thecampusschoolattendancesummaryreport andmakescorrections as needed.

• Enters“lateinandearlyout”student’sdatatoschoolattendanceinschooldatabase.
• Enters excuse information to the H-SIMS database after receiving the required papers.
• Documentsexcusepapersinaseparatedbinderforauditpurposes.
• Documents reconciliation papers in a separated binder for audit purposes.
• Notifiesparentswhenastudentreturnsfromanabsencewithoutanexcuseorhasbeenabsentforthreeormoredays.
• Callsparentofabsentstudentseachday.
• CommunicateswiththeSpecialEducationandESLDepartmentChairsconcerningtheattendanceofstudentsreceiving special education services.
• Keeps enrolling and withdrawing student’s logs on the H-SIMS.
• Verifies that computer records are accurate.
• Mailswarningnotice(Truancyletter)totheparentifthestudentsisabsentwithoutexcusefromtheschoolforthree(3) days or parts of days in a four week period.
• Determines students with excessive absences on regular basis.
• Submits the attendance referral to the campus administrator for review and completion before filing court case.
• Filescourtcaseagainstthestudent’sparent,thestudent,orboth,ifastudentisabsentwithoutanexcusefor10daysor parts of days in a sixth month period.
• ResponsibleforprocessingStudentEligibilityapplicationsandcompletingVerificationinaccordancewithUSDA regulations.
• Monitors student lunch accounts and notifies the household of negative balances through phone calls and letters.
• Operates Point of Service during lunch period, ensuring that each student has selected a reimbursable meal.
• MaintainstheappropriatedocumentationforstudentsrequestingSpecialDietaryAccommodations,inaccordancewith USDA protocol.
• OperatestheAfterSchoolSnackProgram,distributingreimbursablesnacksandmaintainingtheappropriate documentation (if a snack program is offered in the school).
• Participates in the Local School Wellness Policy, including collecting and maintaining documentation, assessing completion ofpolicygoals, publicizing updates, and other relatedactivitiesas needed.
• Dailyrecordingofmealcountsandrevenue.
• Operates the Child Nutrition Program in compliance with all local, state, and federal laws.
• Attends TDA Education Service Center Child Nutrition trainings as required.
• Providesclericalsupporttooneormoresupervisors.
• Maintains general office and departmental files, following up on misplaced, misdirected, or misfiled materials.
• Performs other job-related duties as assigned.

SKILLSANDABILITIES:

• Abilitytocommunicateeffectivelyinbothwrittenandoralformswithalllevelsofmanagement,bothinternalandexternal to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Abilitytousecomputerincludingsoftware,databaseusedbythedistrict,spreadsheetandwordprocessingsoftware, calculator, copy machine and telephone.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORKENVIRONMENTANDPHYSICALREQUIREMENTS:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Positionisinofficesettingandmayinvolveprolongedworkatadeskinonelocation.