Front Office Secretary/Receptionist (Available: January 2027)

Wayne Hills Preschool Center; Waynesboro (VA); On-site; USD 28,000 - 43,000; Full time

Job summary

Waynesboro Public Schools Wayne Hills Preschool Center in Waynesboro, Virginia, seeks a Front Office Secretary/Receptionist starting January 2027. The role covers school office reception, attendance records, and student information system tasks in a ten-month (200 days) contract with a 7-hour day schedule.

Qualifications include a high school diploma and experience in an educational setting; strong communication, computer, and secretarial skills are essential for day-to-day operations.

Qualifications

• High school diploma or equivalent and training in modern business office practices.
• Secretarial or related office experience, preferably in an educational setting.
• Reasonable accommodations may be made to enable individuals with disabilities.

Responsibilities

• Receptionist for school office and front desk coverage.
• Respond to inquiries from staff, public, parents and students with information and direction.
• Prepare documents, reports and correspondence as needed.
• Complete secretarial and clerical functions accurately and promptly.
• Keep administration informed about student concerns and issues.
• Remain flexible and work well in a team environment.
• Engage in training to stay current with the student information system.
• Perform other duties to support efficient school operations.

Skills

Communication skills

Keyboarding

Office software

Organizational skills

Work under pressure

Reading comprehension

Student database familiarity

Education

High school diploma

Tools

MS Office suite

Publisher

Excel

Word

Outlook

Job description

Front Office Secretary/Receptionist (Available: January 2027)

Waynesboro Public Schools Wayne Hills Preschool Center - Waynesboro, Virginia Open in Google Maps

Waynesboro Public Schools Wayne Hills Preschool Center - Waynesboro, Virginia Open in Google Maps

This job is also posted in Waynesboro Public Schools

Job Details

Starting Date: Jan 4, 2027

Job Description

Title: SECRETARY (Ten Month Contract- 200 Days/7hr day)

Location:Waynesboro HighSchool

SUMMARY:

Performing specialized clerical and technical tasks related to the maintenance of student attendance records; managing the student information system, and all functions necessary to maintain an efficient and organized office in a professional and confidential manner. Assures, so that the office’s maximum positive impact on the education of students can be realized.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent, formal education or training in modern business office practices; secretarial or related office experience, preferably in an educational setting. Additional related experience/education may substitute as deemed appropriate.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

• Receptionist for school office.
• Respond to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction
• Prepare a variety of documents and reports, and correspondence
• Complete all secretarial/clerical functions of the school in an efficient and timely manner.
• Keep building administration informed of student concerns
• Remain flexible and team-oriented.
• Promote and practice professional growth and development; participating in training to remain current in the use of the student database
• Perform other duties as may be deemed necessary for the efficient operation of the school.

OTHER QUALIFICATIONS, SKILLS AND ABILITIES:

• Verifiable effective oral, written and interpersonal communication skills
• Extensive knowledge of and ability to perform basic secretarial skills (typing, filing, data entry and use of basic office equipment)
• Keyboarding
• Ability to use correct grammar and punctuation
• Ability to use a variety of office machines
• Proficient computer skills including the use of Microsoft Excel, Word, Outlook, Publisher (or similar graphics program), and the Internet
• Organizational and project management skills
• Ability to perform tasks and projects with a high degree of accuracy and attention to detail
• Ability to work under pressure with constant interruptions, and meet deadlines. Thorough knowledge of business English and spelling. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to independently prioritize and process work flow
• Ability to work under pressure with constant interruptions, and meet deadlines
• Ability to handle confidential matters professionally Ability to establish and maintain effective working relationships with others.
• Demonstrated abilities in self-direction and sound judgment
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Knowledge of and experience with the student record database system
• Ability to maintain a positive attitude towards staff, students, parents, and community members.

LANGUAGE SKILLS:

Ability to speak or otherwise communicate effectively in the English Language. Ability to read, comprehend, and interpret documents, schedules and procedure manuals in English as determined by an assessment. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS:

Ability to apply concepts of basic and business mathematics.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT: There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate.

TERMS OF EMPLOYMENT: TenMonths (200 days - 7 hour day)

EVALUATION: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of personnel.

Position Type: Full-Time

Salary: $27,516 to $43,204 Per Year

Support Staff > Receptionist

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required