Front Office Receptionist, St. Michael Olympia

Archdiocese of Seattle Catholic Schools; Olympia (WA); On-site; USD 34,440 - 48,216; Full time

Benefits offered by this job

Medical plan options

Dental and vision insurance

Pension and retirement plans

Generous sick leave and vacation

Job summary

The Archdiocese of Seattle Catholic Schools is seeking a Front Office Receptionist for St. Michael Olympia. This role serves as the welcoming face and central communication hub for the school community, providing exceptional service and supporting daily operations.

The ideal candidate must be highly organized, personable, and adaptable. Responsibilities include welcoming visitors, managing attendance, maintaining records, and providing administrative support. A commitment to the mission of the school is essential. Salary ranges from $25 to $35/hour, depending on experience and skills.

Qualifications

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.

Responsibilities

• Welcome and assist students, families, staff, volunteers, and visitors.
• Answer and screen phone calls, responding to inquiries.
• Manage daily attendance procedures and maintain student records.

Skills

Organizational skills

Interpersonal skills

Customer service

Google Workspace proficiency

Microsoft Office Suite proficiency

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office Suite

Job description

Front Office Receptionist, St. Michael Olympia JobID: 10962

• Position Type: Secretarial/Clerical/ Secretary / Administrative Assistant
• Date Posted: 6/4/2026

Position Summary

The St. Michael Parish School Office Receptionist serves as the welcoming face and central communication hub of the school community. This position supports the daily operations of the school office by providing exceptional customer service, coordinating communication, maintaining organized records, and assisting with a wide range of administrative responsibilities.

The ideal candidate is professional, personable, highly organized, adaptable, and able to thrive in a fast-paced school environment while balancing multiple priorities and responding to immediate needs with efficiency and care. A commitment to supporting the mission and values of St. Michael Parish School is essential.

Essential Duties and Responsibilities

Reception & Front Office Support

• Welcome and assist students, families, staff, volunteers, and visitors in a professional and friendly manner
• Serve as the primary front office contact by answering, screening, directing phone calls, and responding to general inquiries
• Maintain an organized, efficient, and welcoming front office environment
• Manage visitor check-in procedures and maintain visitor logs in accordance with school safety protocols
• Process and distribute incoming mail and assist with outgoing correspondence
• Provide basic support and supervision for students visiting the health room as needed
• Manage daily attendance procedures and absentee reporting
• Maintain accurate student attendance records and documentation
• Communicate attendance concerns or discrepancies with families and administration as appropriate
• Assist with maintaining accurate student records within school information systems
• Manage volunteer registration and tracking systems
• Coordinate volunteer compliance requirements, including background checks and Safe Environment documentation
• Maintain organized volunteer files and compliance records

Administrative & Office Support

• Order, organize, and maintain office, classroom, and school supplies
• Provide clerical and organizational support to faculty and staff
• Utilize school databases and data management systems to maintain accurate records and reports
• Assist with school-wide communications, forms, and administrative projects as assigned

Safety, Facilities & Campus Support

• Coordinate maintenance requests and communicate with vendors and maintenance personnel as needed
• Support efforts to maintain a safe, clean, and organized campus environment
• Serve as a member of the Parish and School Safety Committee
• Monitor campus security cameras and report concerns when necessary

Qualifications & Skills

• High school diploma or equivalent required
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities effectively in a fast-paced environment
• Excellent interpersonal, communication, and customer service skills
• Ability to interact professionally and positively with students, families, staff, volunteers, and visitors
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) required
• Proficiency in Microsoft Office Suite required
• Ability to learn and effectively use school information systems and data management software
• Canva experience preferred
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion

$25-$35/hour, any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications. A comprehensive package of benefits is offered including two medical plan options, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays. For teachers in the first 5 years of their careers, we offer the opportunity to apply for affordable, innovative housing options, based on availability.

Interested candidates should complete an online application with the Office for Catholic Schools on Applitrack and email a resume and cover letter to Dana Lashley, Principal, [e-mail].