Front Office Receptionist

Paycom; Woodbridge, Stafford (VA, VA); On-site; USD 32,000 - 42,000; Full time

Job summary

CadENT Potomac Woodbridge is seeking an experienced Front Desk Receptionist to be the first point of contact for patients, managing check-ins, scheduling, and front desk operations in a daytime on-site role.

You will greet patients, handle multi-line calls, verify IDs and insurance, collect payments, and maintain accurate records while ensuring a clean, organized reception area and compassionate patient service.

Qualifications

• High school diploma or GED required; prior experience preferred but not required.
• Strong communication, active listening, and time-management skills.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Strong customer service skills with proficiency in MS Office and scheduling systems.

Responsibilities

• Greet and check in patients; ensure timely patient flow.
• Manage multiple phone lines and scheduling systems.
• Receive referrals and contact patients for scheduling.
• Provide patients with visit information, estimated charges, and required documentation.
• Verify patient ID and insurance; assist with forms and billing questions.
• Collect and record payments (copays, co-insurance, deductibles, and balances).
• Schedule, reschedule, and confirm appointments.
• Maintain accurate and up-to-date patient records and demographics.
• Keep reception and waiting areas clean, organized, and sanitized.
• Assist patients in distress and monitor waiting area for safety.
• Responsibilities may evolve, and additional duties may be assigned as needed.

Skills

Communication

Active listening

Time management

Education

High school diploma or GED

Tools

MS Office

Teams

Scheduling systems

Job description

Job Details: Level: Experienced, Job Location: CAdENT Potomac Woodbridge - Woodbridge, VA 22193, Position Type: Full Time, Education Level: High School, Travel Percentage: Up to 25%.

About the Role:

As the Front Desk Receptionist, you will be the first point of contact for patients, creating a warm and welcoming experience while managing essential administrative duties. Key responsibilities include checking patients in and out, scheduling appointments, answering phone calls, processing point-of-service collections, and supporting daily front desk operations. You will also be responsible for maintaining a clean and organized reception area.

What You’ll Do:

• Greet and check in patients; ensure timely patient flow.
• Manage multiple phone lines and scheduling systems.
• Receive referrals and contact patients for scheduling.
• Provide patients with visit information, estimated charges, and required documentation.
• Verify patient ID and insurance; assist with forms and billing questions.
• Collect and record payments (copays, co-insurance, deductibles, and balances).
• Schedule, reschedule, and confirm appointments.
• Maintain accurate and up-to-date patient records and demographics.
• Keep reception and waiting areas clean, organized, and sanitized.
• Assist patients in distress and monitor the waiting area for safety.
• Contribute to team efforts by performing additional tasks, as requested.
• Responsibilities may evolve, and additional duties may be assigned as needed.
• Keeping up with Faxes as they come in on the automated Fax line.

As with any dynamic clinical setting, responsibilities may evolve to meet the changing needs of the clinic and support overall team success.

Qualifications: Qualifications & Requirements:

• High school diploma or GED required; prior experience preferred but not required.
• Strong communication, active listening, and time management skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong customer service skills with proficiency in office software (e.g., MS Office, Teams) and scheduling systems.

Behavioral Expectations:

Demonstrate a positive attitude, compassionate care, professionalism, confidentiality, accuracy, and teamwork.

Ability to remain focused for extended periods and manage multiple tasks efficiently. Ability to work independently or as part of a team, adapt to change, and maintain a professional appearance and demeanor.

Work Environment & Physical Expectations:

On-site, clinical office setting. Monday-Friday, daytime schedule; occasional after-hours meetings may be required. Ability to sit for extended periods, move throughout the office as needed, and perform light lifting; manual dexterity required for frequent computer and phone use.