Front Office Medical Assistant

VASC- Vein and Artery Surgical Consultants; San Antonio (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Vein And Artery Surgical Consultants (VASC) in San Antonio, TX is seeking a Front Desk Medical Assistant to join a vascular surgery team. This role combines patient registration, scheduling, insurance verification, and administrative tasks with Medical Assistant support to clinicians.

You will be the first point of contact for patients, providing outstanding customer service in a fast-paced healthcare setting while maintaining HIPAA compliance and accurate EMR entries.

Qualifications

• High school diploma or GED is required.
• Medical Assistant diploma or certificate is required.
• Bilingual English and Spanish is required.
• Previous experience in a medical office is required.
• Experience in specialty, vascular, or surgical practices is preferred.
• Experience with EMR and scheduling systems is preferred.

Responsibilities

• Welcome patients, visitors, and vendors in a professional, courteous manner.
• Register, check-in/out patients, and verify demographic information.
• Schedule appointments and coordinate tests and referrals.
• Verify insurance eligibility and benefits; assist with prior authorizations.
• Maintain patient records and ensure HIPAA confidentiality.
• Support front-office operations and clinical staff as needed.

Skills

Bilingual (English/Spanish)

Customer service

Communication skills

Organization/time management

Team collaboration

Education

High school diploma or GED

Medical Assistant diploma/certificate

Tools

EMR systems

Medical scheduling systems

Job description

Front Office Medical Assistant – Vascular Surgery

Vein And Artery Surgical Consultants (VASC) | San Antonio, Texas

Create an Exceptional Experience for Every Patient

Vein & Artery Surgical Consultants (VASC) is seeking a professional, compassionate, and highly organized Front Desk Medical Assistant to join our growing vascular surgery practice.

This position serves as the first point of contact for patients and plays a critical role in creating a positive patient experience. The ideal candidate enjoys interacting with patients, excels in a fast-paced healthcare environment, and understands the importance of providing outstanding customer service while supporting both front-office operations and clinical activities.

This role combines patient registration, scheduling, insurance verification, and administrative responsibilities with Medical Assistant support duties, making it an excellent opportunity for an individual who enjoys variety and values teamwork.

Position Summary

The Front Desk Medical Assistant is responsible for coordinating front-office operations, ensuring an exceptional patient experience, maintaining accurate patient information, and supporting physicians and clinical staff as needed.

This position requires strong communication skills, attention to detail, professionalism, and the ability to manage multiple responsibilities while maintaining a patient-centered approach.

Essential Responsibilities

Patient Registration and Front-Office Operations

• Welcome patients, visitors, and vendors in a professional, courteous, and compassionate manner.
• Complete patient registration, check-in, and check-out procedures.
• Verify and update demographic, insurance, and contact information.
• Schedule office appointments, diagnostic testing, procedures, and follow-up visits.
• Answer incoming telephone calls and respond to patient inquiries promptly and professionally.
• Obtain and enter required information into the electronic medical record (EMR).
• Collect and process patient forms and required documentation.
• Coordinate referrals and obtain outside medical records as needed.
• Maintain the confidentiality of patient information in accordance with HIPAA requirements.
• Support efficient patient flow and communicate delays or scheduling changes to patients and clinical staff.

Administrative Responsibilities

• Verify insurance eligibility and benefits.
• Assist with prior authorizations and referral requirements as needed.
• Scan, upload, and maintain patient records within the electronic medical record system.
• Complete assigned administrative tasks accurately and within established time frames.
• Maintain organized and accurate patient records.
• Assist with other front-office responsibilities as assigned.

Clinical Support Responsibilities

• Provide Medical Assistant support to physicians and clinical staff as needed

Minimum Qualifications

• High school diploma or GED required.
• Medical Assistant diploma or certificate required.
• Bilingual in English and Spanish required.
• Previous experience in a medical office required.
• Experience in a specialty practice, surgical practice, vascular practice, or other healthcare setting preferred.
• Experience with electronic medical records and medical scheduling systems preferred.

Knowledge, Skills, and Abilities

• Excellent customer service skills.
• Strong verbal and written communication skills.
• Exceptional interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain professionalism while interacting with patients, physicians, and coworkers.
• Ability to work independently while contributing to a collaborative team environment.
• Strong attention to detail and accuracy.

Position Requirements

• Valid Texas driver's license in good standing.
• Must be listed as a covered driver under a personal automobile insurance policy.
• Reliable transportation.
• Ability to travel between clinic locations as needed.

Why Join Vein & Artery Surgical Consultants?

At Vein & Artery Surgical Consultants, we are committed to providing exceptional vascular care while delivering an outstanding patient experience.

Our team is built on the values of:

• Compassion
• Professionalism
• Integrity
• Collaboration
• Excellence

If you are looking for an opportunity to join a growing specialty practice where your contributions make a meaningful difference in the lives of patients every day, we encourage you to apply.