Front Office Manager

CGS Federal (Contact Government Services); Santa Ana (CA); On-site; USD 89,000 - 115,000; Full time

Job summary

An established industry player is seeking a Front Office Manager to support the legal mission of a federal agency. This pivotal role requires a highly experienced individual to manage office operations, coordinate meetings, and interact with senior management and clients. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional communication skills and a proactive approach to problem-solving. With a commitment to innovation and professional growth, this organization offers a supportive atmosphere for employees to excel. Join a team dedicated to enhancing government efficiency through technology and expertise.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k

Flexible Spending Account

Paid Time Off

State/Federal Holidays

Qualifications

• 4+ years of supervisory and management experience required.
• Exceptional oral and written communication skills are essential.
• Experience in high-level office operations and client interaction.

Responsibilities

• Manage day-to-day operations and coordinate Senior Management meetings.
• Interact professionally with high-level staff and clients.
• Handle travel arrangements and reconcile expenses.

Skills

Office Management

Client Interaction

Communication Skills

MS Office Suite

Multiline Phone System

Travel Coordination

Event Coordination

Education

Undergraduate Degree

Law Degree (Preferred)

Tools

E2 Application

Zoom

MS Teams

Job description

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CGS Federal (Contact Government Services) provided pay range

This range is provided by CGS Federal (Contact Government Services). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$89,301.33/yr - $114,816.00/yr

Employment Type: Full-Time, Experienced

Department: Litigation Support

CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys.

CGS brings motivated, highly skilled, and creative people together to solve government’s most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.

Skills and attributes for success:

• This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week
• The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight
• The individual must be confident in their interactions and possess a professional demeanor and work ethic
• The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered
• Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc
• Setup and initiate hybrid meetings
• Coordinate with IT to resolve equipment technical issues
• Make travel arrangements using the E2 application (training provided)
• Reconcile travel expenses for Senior Management using the E2 application
• Be available to make travel adjustments in the E2 application as needed after travel has commenced
• Answer and direct incoming calls to appropriate parties
• Coordinate site events with dignitaries as needed
• Coordinate scheduling with inside/outside parties
• Direct correspondence to appropriate parties
• Organize workload, processes, physical objects and spaces as needed
• Schedule appointments
• Communicate on behalf of Senior Management as needed
  
  
  
  
  

Qualifications:

• At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys
• Experience interacting with the public via phone or the front desk
• Experience ordering and maintaining documents
• Exceptional phone etiquette
• Experience operating a multiline phone system
• Experience reviewing written text for typographical consistency, grammar and spelling
• Experience or skill managing day-to-day operations of a high-level office
• Experience in office organization or non-specialized business operations
• Experience with MS Office Suite – PowerPoint, Word, Excel and Outlook
• Experience supervising and directing other office support staff as needed
• Ability to learn new applications
• Must be a self-starter, quick learner, resourceful and take initiative
• Exceptional oral and written communication skills are required
• Undergraduate degree required
  
  
  
  
  

Ideally, you will also have:

• Law degree, advanced technical certification, or other pertinent graduate degree preferred
  
  
  
  
  

Our Commitment:

Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems.

For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.

Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.

We care about our employees. Therefore, we offer a comprehensive benefits package.

• Health, Dental, and Vision
• Life Insurance
• 401k
• Flexible Spending Account (Health, Dependent Care, and Commuter)
• Paid Time Off and Observance of State/Federal Holidays
  
  
  
  
  

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and become part of government innovation!

Explore additional job opportunities with CGS on our Job Board:

https://cgsfederal.com/join-our-team/

For more information about CGS please visit: https://www.cgsfederal.com or contact:

Email: [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitality, Food and Beverage Services, and Retail

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