Front Office Manager

Socket.dev; Maryville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Bonus potential

Health insurance

Dental

Vision

Life Insurance

401(k) Plan with Company Match

Paid Time Off

Paid Holidays

Parental Leave

Employee Assistance Program

Job summary

Southeast Oral and Facial Surgery in Maryville, TN is seeking an experienced Front Office Manager to lead day-to-day operations across administrative, front office, and clinical functions. This hands-on role partners with the surgeon to build efficient systems and a patient-centered experience.

Ideal candidate has 5+ years in healthcare practice management, strong team leadership, and a bachelor’s degree (or equivalent).

Qualifications

• 5+ years of experience in healthcare, dental, or medical practice management.
• Experience overseeing administrative and/or clinical teams.
• Strong understanding of front office operations and patient flow.

Responsibilities

• Lead practice operations, patient experience, team performance, workflows, and efficiency.
• Hire, onboard, train, schedule, and manage front office and clinical staff.
• Coach staff, conduct reviews, and maintain a positive, collaborative culture.
• Oversee office operations, scheduling, and administrative processes.
• Ensure compliant clinical and administrative practices and effective communication.

Skills

Front office leadership

Patient flow optimization

Staff management

Healthcare operations

Education

Bachelor’s degree preferred

Job description

Front Office Manager - Southeast Oral and Facial Surgery

Maryville, TN | Full-time | Website: southeastoralsurgery.com

This role is a unique opportunity for an experienced operations leader to serve as a true business partner and right hand to the surgeon. The Office Manager / Practice Manager will oversee day-to-day operations across administrative, front office, and clinical functions—helping build systems, lead the team, and establish a strong operational foundation from day one.

This is a hands-on leadership role ideal for someone who thrives on ownership, accountability, and collaboration while helping shape the culture and success of a growing practice.

What You’ll Do

Practice & Operations Leadership

• Serve as the primary operational leader for the practice, partnering closely with the surgeon on day-to-day management and long-term planning.
• Oversee all aspects of practice operations, including patient experience, team performance, workflows, and operational efficiency.
• Establish goals, track performance, and recommend improvements to support growth and sustainability.
• Lead implementation of policies, procedures, and operational best practices.

Team Leadership & HR Management

• Hire, onboard, train, schedule, and manage front office and clinical staff.
• Provide coaching, feedback, and performance management, including quarterly check ins, annual compensation reviews and disciplinary support as needed.
• Foster a positive, professional, and collaborative team culture focused on patient-centered care.
• Ensure appropriate staffing levels to support patient volume and clinical flow.

Office & Patient Experience Oversight

• Oversee office operations, patient flow, scheduling, and administrative processes.
• Ensure a consistent, high-quality patient experience from first contact through post-procedure follow-up.
• Maintain office systems, supplies, equipment, and vendor relationships.
• Step in to support front office functions as needed.

Clinical Operations Support

• Partner with the surgeon to ensure efficient daily clinical operations.
• Support quality assurance, clinical workflow coordination, and continuity of care.
• Maintain compliance with clinical protocols, safety standards, and regulatory requirements.
• Ensure effective communication between clinical and administrative teams.

Facilities, Compliance & Administration

• Oversee the physical environment of the practice, ensuring a safe, organized, and professional workspace.
• Maintain accurate operational documentation and reporting.
• Identify operational issues proactively and troubleshoot effectively.
• Perform additional duties as needed to support the success of the practice.

What You Bring

• 5+ years of experience in healthcare, dental, or medical practice management
• Prior experience overseeing administrative and/or clinical teams
• Strong understanding of front office operations, patient flow, and staff leadership
• Excellent organizational, communication, and problem-solving skills
• Ability to lead with confidence, empathy, and accountability
• Comfortable working in a fast-paced, hands-on environment
• Bachelor’s degree preferred; equivalent experience considered
• Dental or oral surgery experience strongly preferred

What We Offer

• Competitive pay, Bonus potential, and annual merit reviews
• Medical, Dental, Vision, Life Insurance
• Health Savings Account (HSA) with HDHP health plans
• PTO, Sick Time, Paid Holidays, Paid Parental Leave
• Short-Term and Long-Term Disability
• 401(k) Plan with Company Match
• Employee Assistance Program (EAP)