Front Office/Information Coordinator

Fuscoe Engineering, Inc.; Irvine (CA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

ESOP

401(k) match

Discretionary bonus

Medical, dental, and vision

Life/AD&D/LTD

Medical/Dependent Care FSA

PTO and holidays

Hybrid work

Professional development support

Volunteer opportunities

Job summary

Fuscoe Engineering, Inc. in Irvine seeks a Front Office/Information Coordinator to provide front desk and administrative support. You will handle calls, visitors, mail, and office logistics while assisting the Project Accounting team with check logs, scanning, and CRM data entry.

The role requires a high school diploma and 3+ years of administrative experience, with proficiency in Word and Excel and a hybrid work arrangement after onboarding.

Qualifications

• High school diploma required with 3+ years of administrative experience.
• Proficiency in Microsoft Word and Excel is essential.
• Strong organizational and communication skills are expected.

Responsibilities

• Handle incoming calls, greet visitors, and manage messages and deliveries.
• Support Project Accounting with check logs, scanning, and entering job openings into Deltek Advantagepoint.
• Provide proactive admin services including filing, scheduling, drafting correspondence, and office requests.
• Create deliverable documents for clients meeting corporate standards.
• Maintain lobby, conference room, mail handling, and office inventory.
• Assist with CRM data entry and monthly expense reports; back up colleagues as needed.

Skills

Microsoft Word

Microsoft Excel

Organization

Communication

Education

High school diploma

Tools

CRM system

Deltek Advantagepoint

Job description

In 1992, Pat Fuscoe founded Fuscoe Engineering with a vision: create a civil engineering firm where people truly thrive. Built on collaboration, shared success, and innovation, Fuscoe has grown into a 100% employee-owned company with 190 employee-owners across five Southern California offices. Today, our services span Survey & Mapping, Stormwater Management & Water Quality, and Geospatial Technology.

At Fuscoe, ownership isn’t just about stock—it’s about pride, accountability, and opportunity. When the firm succeeds, we all succeed. Our culture emphasizes mentorship, continuous learning, and open communication. You’ll always know where the firm is headed, and how you fit into that journey.

We are seeking a Front Office/Information Coordinator for our Irvine office. If you are detail oriented, organized, and have a positive attitude, you may be the right fit!

As a Front Office/Information Coordinator, you will:

• Prompt handling of all incoming calls, greeting visitors, distribution of messages and deliveries, and maintenance of our hospitality area and Newport conference room.
• Provide administrative support to the Project Accounting team including, but not limited to, daily check log, assorted scanning projects, and entering job openings into Deltek Vanatagepoint.
• Provide proactive administrative support services, as needed, including filing, scheduling meetings, drafting correspondence, ordering printing and shipping, submitting office maintenance requests to property management, and tracking submittals and deliveries
• Create deliverable documents for clients including but not limited to, proposals, reports, letters, specifications, and schedules ensuring that documents meet corporate standards.
• Have at least a high school diploma and 3+ years of administrative experience, and solid working knowledge of Microsoft Word and Excel.

Other duties include:

Front Office

• Prompt and professional handling of all incoming calls.
• Greet clients, and announce visitors; maintain Visitors Log, and issue Visitor stickers.
• Maintain lobby and executive conference room appearance and inventory to include cleaning as instructed with anti-bacterial cleanser.
• Responsible for incoming/outgoing mail/packages, including Certified Mail, UPS, and mail tracking.
• Assist Office Manager with submitting building maintenance or facilities requests for the corporate office.
• Assist Office Manager with office supply ordering and inventory maintenance.
• Assist with stocking snacks and beverages in kitchens and meeting rooms.

Administrative

• Assist Project Accounting team with various scanning tasks including Accounts Payable, Contracts, change orders, business licenses, and renewals. Also, assist with entering job openings and closing out jobs within CRM database.
• Bi-weekly check log entry for Project Accounting team.
• Assist with monthly credit card expense report distribution. Assist with expense report entry for field surveyors.
• Create Job Opportunities, Internal/External Change Orders, enter/update Firm and client contact information, and prepare job openings using CRM system.
• Prepare proposals, subconsultant agreements, letters, and reports which may include pictures and diagrams for assigned project managers.
• Internet/telephone research for analysis for projects, marketing, sales, and reference sites to help our business.
• Create/process monthly expense reports for project managers within CRM system.
• Provide back-up to other Information Coordinators during their scheduled time off.

We want to keep your life in balance too, by providing the following benefits:

• Employee Stock Ownership Program (ESOP)
• 401(k) with match
• Discretionary Bonus Program
• Competitive pay
• Medical, dental, and vision
• Life/AD&D/LTD
• Medical/Dependent Care FSA
• PTO and holidays
• Hybrid work environment (following 90 days)
• Professional Development support
• Volunteer opportunities

Fuscoe is an Equal Opportunity/Affirmative Action Employer. Our employment decisions are made without regard to any characteristic protected by federal, state, or local law.

THIS EMPLOYER PARTICIPATES IN E-VERIFY.

Equal Opportunity Employer, including disabled and veterans.