Front Office & Financial Manager

Beacon Oral Specialists; Los Gatos (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) Matching

Health Insurance

Vision Insurance

Life Insurance

Referral Program

Job summary

Beacon Oral Specialists in Los Gatos is hiring a Clinical Manager for front office administration. You will lead administrative tasks, support patient communications, and ensure accurate record‑keeping in a fast‑paced healthcare setting.

The role requires a high school diploma, 5+ years in front office roles in healthcare, and 1+ year of leadership experience. Expect responsibilities around scheduling, insurance verifications, and customer service with a focus on privacy and efficiency.

Qualifications

• High school diploma or equivalent required.
• 5+ years of experience as a Front Office Administrator/Receptionist in healthcare or dental setting.
• 1+ years of experience leading teams in a medical office setting.

Responsibilities

• Manage accounts receivable: identify issues, correct errors, follow up on past due balances, and prepare payment plans.
• Verify insurance coverages, handle prior authorizations and explanations of benefits.
• Coordinate administrative tasks to keep the office running smoothly (supplies, mail, vendors).
• Manage the appointment calendar with surgeons and staff to minimize wait times.
• Provide five‑star patient service from check‑in to check‑out and maintain confidentiality of records.

Skills

Front office

Leadership

Customer service

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Location

Los Gatos Oral & Facial Surgery PC: Los Gatos

Job Id

2766

# of Openings

1

Your new career awaits you...

Job Description

We are looking to hire a Clinical Manager for our oral surgery practice that is compassionate and discrete with superb time management and record‑keeping skills. To ensure success, front office receptionists should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day‑to‑day administration of the healthcare facility. Top candidates will work comfortably under pressure while multi‑tasking in a fast‑paced environment and can effectively react to patient emergencies.

Responsibilities

Account Receivable:

• Identify problem accounts with payors; investigate and correct error, follow‑up on missing account information, and resolve past‑due accounts.
• Research inquiries regarding past‑due balances and insurance guidelines.
• Resolve delinquent accounts; prepare payment plans and monitor adherence to plans by guarantor; direct accounts to inside collection department when necessary.
• Prepare reports to identify and resolve accounts receivable issues.
• Compose and type routine correspondence, memos, letters, appeals, etc.
• Work with practices within the organization in getting any necessary or requested documentation for patients, insurance carriers or other areas.
• Identify patient accounts for collection action when delinquent or when unable to contact patient or guarantor.
• Contact payors/insurance companies if there is a delay in responding to statements or claims.
• Maintain and update patient records with accuracy and confidentiality. Ensure all necessary documentation is complete and organized for easy access by the clinical team.

Insurance:

• Collaborate with patients to verify insurance coverage to include prior authorizations and pre-determination. Assist patients in understanding their insurance benefits and financial responsibilities.
• Perform insurance verifications and audits.

Office Coordination:

• Assist in the coordination of administrative tasks to maintain the smooth operation of the office. This includes ordering office supplies, managing mail, and coordinating with vendors as needed.

Scheduling:

• Manage the appointment calendar efficiently to ensure optimal scheduling of patient visits. Coordinate with the oral surgeons and clinical staff to optimize appointment availability and minimize waiting times.

Patient Care and Satisfaction:

• Strive to deliver a five-star experience with exceptional customer service to all patients, addressing their concerns and resolving any issues that may arise. Ensure a positive patient experience from check-in to check-out.

Required Qualifications:

• High school diploma or equivalent is required.
• 5 or more years of experience as a Front Office Administrator, Receptionist, or similar role in a healthcare or dental setting is required.
• 1 or more years of experience leading teams in a medical office setting required.
• Proven background providing exceptional patient support and customer service.
• Driven, organized, and detail oriented in approach to managing responsibilities.
• Proficiency in computer software applications.
• Strong organizational skills and attention to detail to handle patient records, scheduling, and administrative tasks efficiently.
• Professional language and customer service mindset
• Effective written and verbal communication skills
• Ability to use discretion while working with sensitive information.
• Excellent documentation, communication, and Microsoft Office skills
• Passionate about healthcare excellence.

Schedule:

• Monday to Friday, 8 hour shift
• 401(k) Matching
• Health Insurance
• Vision Insurance
• Life Insurance
• Referral Program

Special Requirements:

• Woking in-office is an essential function to this job.
• Physical requirements include sitting, stooping, turning, standing, bending, walking, hearing, reading, writing, and keyboarding, may lift up to 25 lbs.
• This is not an all-inclusive list of job‑related responsibilities, duties, skills, efforts, requirements or working conditions. Management may require that other or different tasks be performed as assigned.

Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.