Front Office Coordinator - Floater

Westcoast Brace & Limb; Tampa (FL); On-site; USD 23,419 - 26,174; Full time

Job summary

Westcoast Brace & Limb in Tampa is seeking a Front Office Coordinator to handle patient intake, scheduling, insurance verification, payments, referals, document management, and multi-channel communications to ensure smooth daily clinic operations.

This full-time on-site role requires 8:30 AM–5:00 PM, bilingual English/Spanish, a high school diploma, and prior reception or healthcare-related customer service in a high-volume environment; strong computer skills and professionalism are essential.

Qualifications

• High School Diploma required.
• Experience in reception or customer service in a high-volume environment.
• Healthcare industry experience preferred.

Responsibilities

• Schedule appointments and verify insurance.
• Process patient payments and manage billing tasks.
• Answer inquiries via phone and digital channels; refer patients as needed.
• Manage patient records and referrals within clinic systems.

Skills

Bilingual English/Spanish

Great communication

Customer service

40 wpm typing

Computer skills

Education

High School Diploma

Tools

Windows

Office (Word/Excel)

EHR systems

Job description

Essential Duties

Full-time Description
Front Office Coordinator
Job Category: Non-Exempt (Hourly)
Location –Tampa and surrounding offices
Position Type: Full Time
Department – Admin
Hours of Work: Monday- Friday – 8:30AM to 5PM
Travel: None – onsite presence mandatory; initial training at the Corporate office in North Tampa
Reports to: Administration Supervisor
$19.00 per hour
Bi-Lingual is Mandatory English/Spanish.

Job Summary

Front Desk Coordinator will provide the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the “front office” activities. Typical responsibilities include all aspects of the clinic administrative operations from scheduling appointments, verifying insurance eligibility, collection of patient payments, responding to telephone inquiries, communicating through phone and digital platforms, and referral management.

Essential Duties

• Responsible for all aspects of patient appointment scheduling, insurance verification, creation of new patient charts and maintenance of digital patient records, scanning and filing patient documents, ensuring complete and accurate information, managing incoming phone calls, document management including incoming and outgoing e-faxes and management of outstanding requests for information, timely completion of all assigned tasks.

Patient Check Out

• Provides administrative support for all aspects of closing a patient visit including posting over the counter payments, coordinating with clinical staff in managing in progress services, scheduling return appointments, and obtaining any necessary signatures. timely completion of all assigned tasks.

Required Skills

• Bilingual (English/Spanish)
• Great communication skills – both written and verbal
• Strong interpersonal skills that are customer service focused
• Ability to key 40 words per minute with accuracy preferred
• Understanding of medical reimbursement and terminology and a complete understanding of general office duties
• Proficient computer skills including Windows based office technologies (ex. Word, Excel), e-mail, and web based portals
• Ability to use all necessary office equipment computers, scanners, signature pads, phone system

Education And Experience

• High School Diploma - required
• Experience in reception and/or customer service duties in a high-volume environment
• Healthcare industry experience - preferred

Mental, Physical & Performance Requirements

• Abilities in planning, organizing, delegating, and supervising
• Abilities in problem solving
• Effective verbal and written communication
• Ability to read, concentrate, interpret, analyze information and apply to procedures
• Ability to set priorities among multiple requests, keep organized, and adjust to change
• Ability to interact with patients, medical and administrative staff, and the public effectively

Equipment Operated

• Standard office equipment including computers, scanners, signature pads, phone system, etc

Work Environment

• Position is in a well-lighted office environment with moderate noise.

Physical Requirements

• Involves sitting approximately 90 percent of the day, walking or standing the remainder
• Continuous use of hands for keyboarding and data entry

Performance Requirements

• Attendance onsite mandatory
• Ability to maintain work schedule and handle stamina throughout the day with work flow
• Ability to handle confidential information
• Ability to meet deadlines, adjust to changing requirements, and stress

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.

Salary Description $17 - $19 Depending on Experience