Front Office Coordinator

Spine And Pain Center Llc; Tulsa (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

Spine And Pain Center Llc is seeking a Front Office Coordinator to be the welcoming first point of contact, manage reception, and support clinic operations.

Responsibilities include answering calls, scheduling appointments, maintaining supplies, preparing reports, and coordinating meetings. Strong communication, confidentiality, and multi-tasking are essential.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience managing front office operations and administrative tasks.
• Strong communication and confidentiality skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Greet and welcome visitors in a professional, friendly manner.
• Manage incoming calls, emails, and correspondence.
• Coordinate and schedule appointments and conference room bookings.
• Maintain an organized reception area and up-to-date materials.
• Prepare reports and documents for management.
• Manage office supplies and coordinate events and catering.
• Collaborate with departments to ensure smooth operations.
• Provide information about SPC LLC's services to clients.

Skills

Organizational skills

Verbal and written communication

Multitasking

Customer service

Confidentiality

Education

High school diploma or equivalent

Associate degree in business administration or related field preferred

Tools

Microsoft Office Suite

Job description

Job Purpose:- The Front Office Coordinator at SPC LLC serves as the first point of contact for clients and visitors, ensuring a welcoming and efficient front office environment. This role is pivotal in managing the reception area, coordinating office activities, and providing administrative support to enhance overall office functionality and client satisfaction.Key Responsibilities:- Greet and welcome visitors with a professional and friendly demeanor, ensuring a positive first impression of SPC LLC.- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel.- Coordinate and schedule appointments, meetings, and conference room bookings to optimize office efficiency.- Maintain a clean and organized reception area, ensuring all materials are up-to-date and readily available.- Assist in the preparation of reports, presentations, and other documents as needed by the management team.- Manage office supplies inventory, placing orders as necessary to ensure uninterrupted office operations.- Support the coordination of office events and meetings, including logistical arrangements and catering.- Handle inquiries and provide accurate information about SPC LLC’s services and offerings to clients and visitors.- Collaborate with other departments to ensure seamless communication and effective office operations.- Perform additional administrative duties as assigned to support the overall goals of SPC LLC.Required Education:- High school diploma or equivalent required; associate degree or higher in business administration or a related field is preferred.Required Experience:- Proven track record of managing office operations and coordinating administrative tasks efficiently.- Experience in customer service or client-facing roles is highly desirable.- Familiarity with office management software and tools, such as Microsoft Office Suite, is essential.Required Skills and Abilities:- Strong organizational skills with the ability to multitask and prioritize tasks effectively.- Excellent verbal and written communication skills, with a professional demeanor.- Ability to maintain a high level of confidentiality and handle sensitive information with discretion.- Strong interpersonal skills, with the ability to work collaboratively with team members and interact positively with clients and visitors.- Proficient in using office equipment such as printers, copiers, and multi-line phone systems.- Detail-oriented with a focus on accuracy and quality in all tasks.- Ability to adapt to changing priorities and work effectively in a fast-paced environment.