Front Office Coordinator

Bee's-Plumbing-and-Heatin; Seattle (WA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Competitive pay and great work env.

Opportunities for career growth and训练

Competitive pay with bonus and com.mis

401K retirement plan with partial公司匹配

Company-provided iPhone and iPad

Life insurance coverage

Paid vacation and holidays

Company events

Job summary

Bee’s Plumbing and Heating in West Seattle is seeking a friendly Front Office Coordinator to keep our busy office running smoothly. You’ll greet visitors, handle basic IT questions, support HR and leadership, and ensure the facility is clean, stocked, and welcoming.

This role offers Monday–Friday hours, competitive pay, and benefits. You’ll use Microsoft Office, coordinate with IT, manage mail and supplies, and help with events and onboarding while maintaining discretion with confidential

Qualifications

• 2+ years in an office, front desk, administrative, or customer service role.
• Warm, professional communication skills in person, by phone, and by email.
• Strong organization and ability to juggle several tasks and deadlines.
• Working knowledge of Microsoft Office (Outlook, Word, Excel).
• Comfort with basic technology troubleshooting and coordinating with IT support.
• Discretion with confidential employee information.
• Ability to lift up to 25 lbs and move around the facility throughout the day.

Responsibilities

• Greet and assist visitors, vendors, and deliveries in a professional, friendly manner.
• Serve as the first point of contact for IT questions and coordinate with our IT provider to resolve issues.
• Handle incoming and outgoing mail, packages, and shipping.
• Assist HR with onboarding, including new hire paperwork and orientation logistics.
• Help track technician and company licenses, certifications, and renewal deadlines.
• Support technician compliance by maintaining records and sending reminders.
• Keep the office, break areas, and shared spaces clean, organized, and welcoming.
• Monitor and restock office, kitchen, and cleaning supplies.
• Coordinate with vendors for facility needs and service calls.
• Plan meetings and assist with events and catering.

Skills

Front desk

Customer service

Organization

MS Office

IT coordination

Discretion

Lifts 25 lbs

Tools

Microsoft Office Suite

Job description

About Us
Bee’s Plumbing is a growing service plumbing company based in West Seattle, serving residential and commercial customers across Greater Seattle area. Our team of technicians, dispatchers, and office staff keeps homes and businesses running, and we're looking for a friendly, organized person to keep our office running just as smoothly.

The Role
As our Front Office Coordinator, you're the face of our office and the person who keeps the day-to-day running. You'll welcome visitors, be the first stop for basic IT needs, support our HR and leadership teams, and make sure our facility is clean, stocked, and ready for work. This is a great fit for someone who likes variety, takes initiative, and enjoys being the go-to person.

What You'll Do

Front Office & Reception

• Greet and assist visitors, vendors, and deliveries in a professional, friendly manner
• Serve as the first point of contact for IT questions and coordinate with our IT provider to resolve issues
• Handle incoming and outgoing mail, packages, and shipping

HR & Compliance Support

• Assist HR with onboarding, including new hire paperwork, orientation logistics, and workspace setup
• Help track technician and company licenses, certifications, and renewal deadlines
• Support technician compliance efforts by maintaining organized records and sending reminders
• Handle sensitive information with discretion

Facility & Vendor Management

• Keep the office, break areas, and shared spaces clean, organized, and welcoming
• Monitor and restock office, kitchen, and cleaning supplies
• Work with vendors for facility needs such as janitorial, maintenance, and equipment service, and schedule and follow up on service calls

Leadership & Event Support

• Partner with leadership on company events, team meetings, and celebrations
• Prepare for meetings by handling scheduling, materials, room setup, and catering

What You Bring

• 2+ years of experience in an office, front desk, administrative, or customer service role
• Warm, professional communication skills in person, by phone, and by email
• Strong organization and the ability to juggle several tasks and deadlines
• Working knowledge of Microsoft Office (Outlook, Word, Excel)
• Comfort with basic technology troubleshooting and coordinating with IT support
• Discretion with confidential employee information
• Ability to lift up to [25] lbs and move around the facility throughout the day

Nice to have: HR, onboarding, or compliance tracking experience; experience in the trades or a service business; event planning experience.

Schedule
Full-time, Monday to Friday, 7:00 AM to 4:00 PM. Occasional flexibility for company events.

• Competitive pay and great work environment
• Opportunities for career growth and continued training
• Competitive pay with bonus and commission opportunities
• 401K retirement plan with partial company match
• Company-provided iPhone and iPad
• Life insurance coverage
• Paid vacation and holidays
• Company events

This position operates in an office environment and requires the ability to remain in a stationary position for extended periods of time. Frequently operates a computer and other standard office equipment. Occasionally moves items up to 20 pounds. Ability to communicate and exchange accurate information with internal and external stakeholders is required. Must be able to work under centrally controlled fluorescent lighting. Reasonable accommodations may be made to perform essential functions

#BEE

Pay Range

$24 - $27 USD

About Bee's Plumbing and Heating:

At Bee’s Plumbing and Heating, we are your gateway to a rewarding career in the home services industry! We are proud to be a leading provider of Plumbing services, sewer solutions, and home heating improvements. We believe that our success is rooted in the dedicated and passionate team members who make it all possible . We offer a culture of excellence, professional growth and development, cutting-edge technology and tools, a strong team environment, and competitive compensation and benefits.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. Additionally, we will consider all qualified applicants for employment, including those with criminal histories, in a manner consistent with applicable state and local laws, including the Fair Chance Act.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Bee's Plumbing and Heating’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval, or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.