Front Office Coordinator

Concentric Healthcare Staffing; Scottsdale (AZ); On-site; USD 27,552 - 35,817; Full time

Job summary

Concentric Healthcare Staffing is seeking a dedicated Front Desk Coordinator to be the first point of contact in our Scottsdale office. The role requires professional communication, organization, and a proactive approach to daily operations.

Responsibilities include greeting visitors, handling multi-line calls, scheduling, data entry, and supporting HR leadership. In-office schedule is Monday–Friday, 7:55 AM–5:05 PM, with starting pay at $20/hr and potential up to $26/hr for senior candidates.

Qualifications

• Excellent communication and professional demeanor for front-desk interactions.
• Strong organizational and multitasking abilities in a fast-paced office.
• Proficient in Microsoft Office and Google Workspace; data entry experience.
• Bilingual skills are desirable for diverse client interactions.

Responsibilities

• Greet visitors and clients and provide outstanding customer service.
• Manage a multi-line phone system with professional etiquette.
• Schedule appointments and manage calendars in Office/Google tools.
• Perform data entry, filing, and proofreading to maintain records.
• Assist with clerical tasks including copying, scanning, and reports.
• Coordinate with team members to support inter-department communication.

Skills

Communication skills

Multitasking

Customer service

Professional demeanor

Bilingual (desirable)

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

We are seeking a dedicated and highly organized Front Desk Coordinator to serve as the first point of contact for our office. The ideal candidate will have excellent communication skills, a professional demeanor, and a proactive approach to office operations. This role is essential to ensuring smooth daily operations, delivering exceptional customer service, and maintaining an organized and efficient administrative environment.

The successful candidate will be comfortable managing a busy front desk, handling multi-line phone systems, supporting administrative functions, and assisting leadership with daily office tasks.

Schedule:

Monday – Friday | 7:55 AM – 5:05 PM (In Office)

Key Responsibilities

• Greet visitors and clients warmly while providing exceptional customer service and creating a positive first impression
• Manage a multi-line phone system, directing calls accurately and maintaining professional phone etiquette
• Schedule appointments and manage calendars using tools such as Microsoft Office and Google Workspace
• Perform data entry, filing, and document proofreading to maintain accurate and organized records
• Assist with clerical tasks including copying, scanning, and preparing reports or correspondence
• Coordinate with team members to support communication and workflow across departments
• Support daily administrative tasks provided by the VP of Human Resources
• Assist with managing benefits administration for field staff
• Maintain office supply inventory and place orders as needed
• Help coordinate team lunches and assist with maintaining a clean and organized office environment

Qualifications

• Previous experience in office administration, receptionist roles, or clerical work in a professional setting
• Strong computer proficiency including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry systems
• Excellent organizational and multitasking skills in a fast-paced office environment
• Experience operating multi-line phone systems and managing front desk responsibilities
• Strong customer service skills and professional communication abilities
• Bilingual skills are highly desirable to assist with diverse client interactions
• Experience with bookkeeping software such as QuickBooks is a plus but not required
• Previous experience in a medical or dental office is advantageous
• Experience supporting executives, HR teams, or office leadership is a plus

What We’re Looking For

• Highly organized and detail-oriented
• Professional and dependable
• Friendly and approachable with strong communication skills
• Ability to multitask while maintaining a high level of accuracy

Starting pay begins at $20 per hour. Candidates with office experience, particularly in senior front desk or management roles, may be considered for a higher starting rate of up to $26 per hour.