Front Office Coordinator

Phenix Label; Olathe (KS); On-site; USD 32,000 - 52,000; Full time

Job summary

Phenix Label seeks a Front Office Coordinator in Olathe, KS to be the first point of contact and keep the office running smoothly. You will handle reception, mail, inventory, and internal communications, while supporting company events and HR tasks.

The ideal candidate is organized, professional, service-focused, and proficient with computers, with the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Strong communication and computer skills.
• Detail-oriented with good time management.

Responsibilities

• Answer, screen, and route incoming calls.
• Greet visitors, vendors, customers, and job candidates.
• Receive, sort, and distribute mail and packages; coordinate shipments.
• Maintain inventory of merchandise and branded apparel.
• Publish internal communications and assist with company events.
• Provide HR support as assigned.

Skills

Communication

Computer skills

Education

High School Diploma or GED

Job description

Position Summary:The Front Office Coordinator is the first point of contact for Phenix Label and keeps the office running smoothly, handling reception, visitors, mail, supply and merchandise inventory, and support for internal communications and company events. The ideal candidate is organized, professional, and service-focused, with strong communication and computer skills and the ability to manage multiple priorities.Essential Functions:Answer, screen, and route incoming calls.Greet visitors, vendors, customers, and job candidates, and notify employees of their arrival.Keep the lobby and conference rooms professional and organized.Receive, sort, and distribute mail and packages; coordinate outgoing office shipments.Maintain inventory of Phenix Label merchandise and branded apparel for employees and clients.Keep company contact lists, employee directories, and organizational charts current.Create and publish recurring internal communication posts and slides, keeping company news, events, and reminders accurate and timely.Assist with planning and coordinating company events and engagement initiatives.HR support projects as assigned.Secondary Functions:Work independently with minimal guidance, showing initiative, follow-through, and strong time management, organization, and decision-making.Interact effectively with a wide variety of people, remaining flexible and objective while handling multiple tasks.Complete other reasonable requests from management.Support the company mission statement, five core values, non-negotiables, and 5S initiatives.Position Specifications:High school diploma, GED, or equivalent required.Strong work ethic, time management, and troubleshooting skills; positive attitude; detail-oriented.Computer savvy and willing to learn new software.Physical and Other Requirements:Requires face-to-face interaction with individuals, teams, customers, and suppliers; a high degree of accuracy; and meeting strict deadlines. Regularly required to stand, walk, talk, sit, listen, and read a computer screen. Work is performed indoors in a climate-controlled environment.