Front Office Coordinator

Wessler Engineering; Indianapolis (IN); On-site; USD 35,000 - 45,000; Full time

Job summary

Wessler Engineering is looking for a Front Office Coordinator at their Indianapolis headquarters. This full-time role involves being the first point of contact, managing communications, and supporting daily activities with a focus on detail and quality. Ideal candidates will possess strong communication skills and experience in an administrative setting, with proficiency in Microsoft Office applications.

Benefits

Competitive wage

Paid holidays

Paid health and disability insurance

401(k) profit-sharing

Qualifications

• 1-3 years as an administrative assistant or front desk assistant.
• Familiarity with Microsoft Office, especially Teams, Word, and Excel.
• Strong attention to detail and organization.

Responsibilities

• Greet and assist visitors and clients.
• Answer and route phone calls and emails.
• Maintain organized reception and meeting areas.

Skills

Strong communication

Detail-oriented

Proactive

Problem-solving

Teamwork

Education

Associate’s degree

Tools

Microsoft Office

Job description

Indianapolis, Indiana | Updated on May 19, 2025

About the Role

Wessler is seeking a personable, detail oriented Front Office Coordinator to be the first point of contact of our Corporate Headquarters at our Indianapolis office and join our administrative department to help keep daily activities running smoothly.

Schedule would be full time consisting of 30-40 hours per week. Ideal candidate will be a strong communicator, technically competent in Microsoft, a proactive self-starter, a problem-solver with a willingness to learn, that is detail and quality-oriented, and works well in a team environment.

General Duties:

• Greet and assist visitors, clients, and staff in a professional, courteous and efficient manner.
• Answer and route phone calls, emails, and other inquiries promptly and accurately.
• Maintain a tidy and organized reception area, conference room, mail room and supply room.
• Receive, sort, and distribute incoming mail and packages.
• Prepare, execute and complete mail merge tasks using Microsoft Word and Excel for large mailings as needed.
• Coordinate, order and maintain office supplies and materials for assigned offices, including facility supplies (i.e. cleaning products).
• Coordinate internal and external meetings, conferences and lunches as well as prepare agenda and materials as requested.
• Coordinate company fleet reservations and assist accounting department with fleet maintenance scheduling as requested.
• Assist all departments with clerical support as needed, such as printing and collation of bulk documents and communications.
• Support special projects and company events as needed.
• Perform industry specific duties required and based on employer’s format training.
• Provide support to our operations group, including collecting, organizing and reporting forms, checklists, and related tracking systems.

Qualifications:

• Associate’s degree is preferred, or a minimum of 1 to 3 years as an administrative assistant or front desk assistant.
• Familiarity with Microsoft Office, especially Teams, Word, Excel, Sharepoint, OneDrive and Outlook.
• Comfortable with printers, copiers and related office equipment.
• Strong attention to detail, highly organized, friendly and helpful, dependable, and has the ability to work independently, take initiative and multitask

About Wessler

Wessler Engineering, a company committed to providing quality services that exceed our client’s and our employee’s expectations, is looking for you. An employee owned business since its inception in 1975, Wessler Engineering offers a challenging and diverse employment opportunity in an excellent working environment.

Wessler Engineering offers a competitive wage, paid holidays, paid employee health and disability insurance, and 401(k) profit-sharing.