Front Office Coordinator

Escuela De Guadalupe; Denver (CO); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Medical and Dental benefits

Retirement plan – 403b

Tuition remittance for teacher’s kids

Professional development

Job summary

Escuela de Guadalupe in Denver seeks a Main Office Coordinator (Bilingual) to support the principal and manage the school’s main office. This exempt, full-time role requires strong organizational and bilingual communication skills to serve families, students and staff in a fast-paced office environment.

The position emphasizes calendar management, records maintenance, and coordination of substitutes, along with daily tasks that ensure smooth operations and safety compliance in a dual-language

Qualifications

• Associate degree required.
• 3 years of administrative experience.
• Strong organizational and communication skills.
• Bilingual in English/Spanish.
• Proficient with Word, PowerPoint, Google Docs and Outlook.

Responsibilities

• Supports the principal and manages the main school office.
• Acts as first point of contact with families, staff, and community.
• Maintains calendars, schedules, and substitution arrangements.
• Manages student and staff records and communications.
• Ensures safety procedures and health code rules are followed.

Skills

Administrative experience

Highly organized

Bilingual communication

Interpersonal skills

Flexible and adaptable

Written and verbal communication

Education

Associate Degree (minimum)

Tools

Word

Powerpoint

Google Docs

Outlook

Job description

Escuela de Guadalupe

660 Julian St.

Denver, CO 80204

[phone]

Main Office Coordinator ( Bilingual)

Position dates: July-June

Position type: Full Time

Status: Exempt

Reports to: Mariella Robledo

Contact: [e-mail]

Who We Are

Escuela de Guadalupe is an innovative Catholic, dual-language PK-8 school in Denver, CO. It has been recognized locally and nationally for its academic excellence and for being financially accessible to all families.

Mission Statement

We provide an academically excellent, Catholic education in English and Spanish to cultivate the next generation of community leaders.

Job Description

Working at Escuela de Guadalupe includes many different responsibilities to make a small, non-tuition driven school run effectively. As a close-knit community, we all pitch in to make this a great place to work and learn. Therefore, this description is not intended to be all- inclusive. Specific areas of responsibilities include but are not limited to the following:

Responsibilities

• Supports the principal
• Manages the main school office

Principal Support

• Supports the principal in application of school programs, policies and procedures and yearly updates
• Put together the final draft of School Calendar
• Manages Principal’s calendar and appointments
• Manages the arrangement for substitutes for teaching coverage
• Inputs and maintains student data
• Review all the documents from TADS application system to be completed
• Maintains and updates emergency contact information
• Performs other duties as assigned by the Principal daily

Main Office

• Acts as first point of contact with a diverse group of constituents including students, faculty and staff, current and prospective families, current and prospective donors, vendors, and the community at large, either in person, via Jupiter SMS, on the telephone, or via email
• Manages email and snail mail communications to families
• Manages the school’s lunch and attendance programs
• Supervise and train the Lunch Attendant, and updates the employees on health code rules each year
• Manages and evaluates the Arrupe interns
• Attends sick or injured children and reports to the families, as well as other activities that support the smooth daily operation of the school.
• Receives training for CPR, First Aid, medication administration, medication storage, and other information and rules from the school nurse
• Assists school’s nurse and front student services coordinator with managing medications and appropriate paperwork; obtains Medication Administration training if needed
• Accepts payment and invoices to keep an organized tracking system in cooperating with the Director of Business and Finance.
• Orders supplies and materials for the staff and faculty.
• Orders supplies, paper, ink and other materials for the office.
• Follow training for CPR, AED and Medication Delegation.
• Be sure that volunteers, substitutes and visitors are following all the safety procedures when they enter the school. Give them radios, badges and protocols.

Duties: supervision and attendance

• Morning and Afternoon Supervision
• Lunch and Recess Supervision
• Snack Supervision
• Attend all Professional Development days on the school calendar
• Participate and collaborate in school events which may occur outside of school hours
• Willing and able to carry out all duties of this position
• Willing and able to substitute in classes or supervision in the event of faculty/staff absence.

Expectations

• Support the cultural, spiritual and academic goals of the school by modeling compassion, love and care for the children at all times.
• Have the patience and positive attitude to be sure that every student has an academically rich experience and fully develops their cognitive and language abilities.
• Contribute to an environment of enthusiasm and dedication.
• Value the integrity of both Spanish and English as tools for reasoning, problem-solving, communication and intellect.
• Model a respect for cultural and linguistic diversity
• Truly believe that every child, without exception, can excel.
• Gifted with relationships and is excited to engage with different kinds of people.
• Internally motivated to move quickly and effectively with the capacity to create action and momentum even when a hard deadline is not present
• Clear communication when writing and in person.
• Strong listening skills
• Creative and brings new and different ideas to the table, no matter the situation or issue.
• Hardworking, positive attitude, and high energy
• Ability to effectively manage both the big picture, and small details.
• Loyal and supportive of Escuela’s mission, vision and values.

Financial and Benefits

• $22.50-$27.00/hour, and benefits commensurate with experience and education.
• Professional development including staff development, conferences, specialized training and education
• Tuition remittance for teacher’s children enrolled at Escuela de Guadalupe ($1,000 annual tuition)
• Medical and Dental benefits
• Retirement plan – 403b (once plan requirements have been met)

Work Environment and Community

• Small staff and tight knit community
• Direct contact with supervisors and families regularly
• Community that respects both English and Spanish and the different levels of proficiency each employee, family member, or student may have
• Opportunity for adults to enhance their own second language skills within a dual language environment
• Environment in which one can live and continue to enhance their faith
• Small class size and low student to teacher ratio

Requirements

Skills and Qualifications

Required Qualifications:

• Associate Degree (minimum)
• 3 years of administrative experience
• Highly organized
• Excellent spoken and written language and communication skills: Bilingual
• Ability to translate verbally and in writing
• Proficient in a range of computer applications including: Word, Powerpoint, Google Docs, Outlook, etc
• Willing to learn new computer programs or applications like Student Management Systems or other programs needed internally and externally.
• Strong interpersonal and written communication skills
• Skills in collaboration and teamwork
• The ability to be flexible and adaptable
• Friendly and gracious personality who likes to work with a wide variety of people.
• Able to adapt to the work environment and deal with frequent change, delays, or unexpected events.
• Successful completion of CBI and FBI background check.
• Open to working in a Catholic Environment and respecting the Catholic faith

Preferred Qualifications:

• Expert knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time efficiently and meet deadlines.
• Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
• Competent data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis