Front Office Assistant I

State of Colorado; Lakewood (CO); On-site; USD 42,000 - 52,000; Full time

Job summary

The Colorado Department of Military & Veterans Affairs (DMVA) is hiring an Administrative Assistant I for the Lakewood Office. The role supports veterans services and civil affairs, handling correspondence, meetings, and reporting.

The department emphasizes equity and inclusion and offers a comprehensive benefits package with leave, health, and retirement options. Qualifications include one year of clerical/administrative experience or an education/experience combination equaling one year, plus

Qualifications

• Experience Only: One (1) year of relevant experience performing clerical and/or administrative duties.
• Or: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
• College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred.

Responsibilities

• preparing and editing correspondence, will be a purchase card holder and will manage statements and invoices for signature as well as compiling monthly reports, and arranging meetings and events
• handling all forms of sensitive information, including confidential documents, communications, and meeting discussions requiring the utmost discretion, following secure management practices to safeguard privacy and integrity
• inventorying and ordering office supplies, maintaining equipment and ensuring a clean, organized, and peaceful office environment
• greeting the public, directing clients and visitors, and scheduling appointments
• managing incoming calls and messages, directing inquiries as appropriate
• managing the receipt and distribution of correspondence, mail, and parcels
• coordinates the use of the division's purchase card requiring tracking expenditures and ensuring compliance; and
• support additional office functions as needed

Education

College Transcripts

Job description

The Colorado Department of Military & Veterans Affairs (DMVA) has four major operational divisions: Army National Guard, Air National Guard, Civil Air Patrol, and Veterans Affairs. These divisions utilize state and federal resources to provide our communities, state, and nation with a ready military force for national defense and state emergency response as well as providing assistance to our Colorado Veterans. DMVA offers a comprehensive benefit program to its classified work force that includes paid holidays, annual leave, sick leave, medical, dental, life, disability, flexible spending accounts, and public retirement options. DMVA also strives to assist employees in achieving a healthy work/life balance by offering compressed work weeks, on-site fitness facilities, free parking, and a variety of training opportunities!

This position is part of our Division of Veterans Affairs and will be based out of our Lakewood Office. The Division is dedicated to assisting Colorado veterans and other eligible individuals in accessing the benefits, services, and entitlements available to them under Title 38 United States Code and Colorado Revised Statutes. The Division fulfills this mission by providing prompt support, efficient, and consistent service to those who have served and their families.

• preparing and editing correspondence, will be a purchase card holder and will manage statements and invoices for signature as well as compiling monthly reports, and arranging meetings and events;
• handling all forms of sensitive information, including confidential documents, communications, and meeting discussions requiring the utmost discretion, following secure management practices to safeguard privacy and integrity;
• inventorying and ordering office supplies, maintaining equipment and ensuring a clean, organized, and peaceful office environment;
• greeting the public, directing clients and visitors, and scheduling appointments;
• managing incoming calls and messages, directing inquiries as appropriate;
• managing the receipt and distribution of correspondence, mail, and parcels;
• coordinates the use of the division's purchase card requiring tracking expenditures and ensuring compliance; and
• support additional office functions as needed.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

G3A2TX Administrative Assistant I

Minimum Qualifications

Experience Only: One (1) year of relevant experience performing clerical and/or administrative duties.

Or

Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Failure to provide a transcript may result in your application being removed from consideration in the selection process for this position.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected states in accordance with applicable law.

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Accommodations

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tamy Calahan at [e-mail] or 720-250-1520.