Front Office Assistant I

State of Colorado; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

The Colorado Department of Military & Veterans Affairs (DMVA) seeks an Administrative Assistant I in Denver, CO. This role performs clerical duties, handles correspondence, manages invoices, and supports meetings and events within a structured state government environment.

The position requires at least one year of relevant experience or an equivalent education/experience combination. The role emphasizes discretion with sensitive information, records management, and customer-facing duties in a

Qualifications

• Experience: One (1) year of relevant clerical and/or administrative duties.
• Or a combination of related education and/or relevant experience equal to one (1) year.

Responsibilities

• Prepare and edit correspondence; manage statements and invoices for signature; compile monthly reports and arrange meetings.
• Handle sensitive information with discretion and secure management practices to safeguard privacy and integrity.
• Inventory and order office supplies; maintain equipment; keep the office clean, organized, and peaceful.
• Greet the public; direct clients and visitors; schedule appointments.
• Manage incoming calls and messages; direct inquiries accordingly.
• Process and distribute mail, parcels, and correspondence.
• Coordinate the division's purchase card use; track expenditures and ensure compliance.
• Support additional office functions as needed.

Job description

Department Information

The Colorado Department of Military & Veterans Affairs (DMVA) has four major operational divisions: Army National Guard, Air National Guard, Civil Air Patrol, and Veterans Affairs. These divisions utilize state and federal resources to provide our communities, state, and nation with a ready military force for national defense and state emergency response as well as providing assistance to our Colorado Veterans.

DMVA offers a comprehensive benefit program to its classified workforce that includes paid holidays, annual leave, sick leave, medical, dental, life, disability, flexible spending accounts, and public retirement options. DMVA also strives to assist employees in achieving a healthy work/life balance by offering compressed work weeks, on-site fitness facilities, free parking, and a variety of training opportunities!

Description of Job

Benefits

• preparing and editing correspondence, will be a purchase card holder and will manage statements and invoices for signature as well as compiling monthly reports, and arranging meetings and events;
• handling all forms of sensitive information, including confidential documents, communications, and meeting discussions requiring the utmost discretion, following secure management practices to safeguard privacy and integrity;
• inventorying and ordering office supplies, maintaining equipment and ensuring a clean, organized, and peaceful office environment;
• greeting the public, directing clients and visitors, and scheduling appointments;
• managing incoming calls and messages, directing inquiries as appropriate;
• managing the receipt and distribution of correspondence, mail, and parcels;
• coordinates the use of the division's purchase card requiring tracking expenditures and ensuring compliance; and
• support additional office functions as needed.

Residency Requirement

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

G3A2TX Administrative Assistant I

Minimum Qualifications

Experience Only: One (1) year of relevant experience performing clerical and/or administrative duties.

Or

Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

College Transcripts

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Failure to provide a transcript may result in your application being removed from consideration in the selection process for this position.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected states in accordance with applicable law.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. www.colorado.gov/pacific/dhr/benefits

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Accommodations

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tamy Calahan at [e-mail] or 720-250-1520.