Front Office Assistant I

Bayhealth; Dover (DE); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off

403(b) matching

Health, Dental, Vision

Disability & Life Insurance

On-site Child Care

Educational Reimbursement

Health Care and Dependent Care FSA

Voluntary Benefits: Critical Care

Job summary

Bayhealth is seeking a Front Office Assistant to greet patients, activate files, and guide them through a pre-determined schedule in a physician's office. You will be the first contact by phone or in person, answer questions, and maintain records with accuracy.

Responsibilities include front desk duties, pre-visit preparation, collecting payments, insurance authorizations, and coordinating appointments with various departments while ensuring HIPAA compliance and smooth patient flow.

Qualifications

• High school diploma or GED required.
• Six months clerical, office, and/or customer service experience required.
• Experience handling insurance authorizations/referrals is a plus.

Responsibilities

• Greet patients and register them, manage patient flow at the front desk.
• Prepare patients for visits and collect necessary forms.
• Obtain insurance authorizations/referrals and collect payments for visits.
• Register patients in the system and maintain accurate medical records.
• Inform patients about billing, insurance, and charges.
• Schedule new and follow-up appointments and coordinate with other departments.
• Maintain compliance with HIPAA and keep filing systems organized.

Skills

Customer service

Clerical skills

Phone etiquette

Records management

Education

High School Diploma or GED

Associate Degree

Job description

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?

Bayhealth Medical Center is Central and Southern Delaware’s healthcare leader with hospitals in Dover and Milford, as well as stand‑alone Emergency Department in Smyrna and a hybrid Emergency Department and Urgent Care in Milton. We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore. Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!

Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including:

• Generous Paid Time Off and Paid Holidays
• Matching 401(k)/403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Location:

BH Medical Group Physician Practices

Status:

Full Time 80 Hours

Shift:

Day/ Evening

SALARY RANGE:

16.57 - 24.86 HOURLY

General Summary:

Front Office Assistants greet patients, activate patient files, and move patients through a pre‑determined schedule of appointments at a physician's office. They are the first line of communication between a patient and a doctor, whether it's on the phone or in person. They answer questions and provide general information or may direct a patient to a person who can provide the information. Responsible for keeping, updating and maintaining records by getting the appropriate information from both patients and doctors.

Responsibilities:

• Performs front desk, receptionist and registration duties, while demonstrating the ability to maintain efficient patient flow.
• Prepares the patient to the visit.
• Obtain insurance authorizations/referrals. Upon patient arrival, initiate proper forms for the medical and financial record. Obtain the patient and/or responsible parties’ signature where necessary. Collects payment for office visit.
• Registers patient in system. Demonstrates the ability to maintain proper medical records.
• Informs patients of practice policies regarding billing, insurance, workers compensation and charges.
• Schedules new patient and established patient follow-up appointments. Coordinates patient appointments with other specialists or departments as directed.
• Complete Real Time Eligibility (RTE).
• Maintains efficient filing and record maintenance system for required business, medical, and The Joint Commission (TJC) licenses/registrations. Follows all HIPAA requirements.
• Perform general clerical duties as required.
• Performs check out and end of day reconciliation functions.
• Keep informed of current insurance authorization/referral procedures.
• All other duties as assigned within the scope and range of job responsibilities

Required Education, Credential(s) and Experience:

• Education: High School Diploma or GED ;
• Credential(s): None Required
• Experience: Required: Six months clerical, office, and/or customer service experience.

Preferred:

One (1) years clerical, office, and/or customer services experience.

Preferred Education, Credential(s) and Experience:

• Education: Associate Degree
• Credential(s): Certified Healthcare Administrative Professional
• Experience: