Front Office Assistant

Columbia Pain Management; Tualatin (OR); On-site; USD 33,000 - 42,000; Full time

Job summary

Columbia Pain Management in Tualatin, OR seeks a Front Office Assistant for our medical clinic who welcomes patients, schedules appointments in the EMR, answers phones, and supports daily administrative tasks.

This role requires multitasking, attention to detail, and a friendly, professional demeanor to verify patient information, process payments, maintain a clean waiting area, and assist Spanish-speaking patients when needed.

Qualifications

• Exceptional customer service skills.
• Proficiency in Microsoft Office (1–2 years preferred).
• Medical office experience (1–2 years preferred).
• Electronic Health Records (EMR) experience (1–2 years preferred).

Responsibilities

• Greet and assist patients and visitors; schedule appointments.
• Answer phones, take messages, and route calls as needed.
• Document patient interactions in EMR and forward to staff.
• Verify and update patient demographic information.
• Process payments and prepare end-of-day deposits.
• Maintain a clean, organized waiting area and office.
• Coordinate translation for Spanish-speaking patients when needed.

Skills

Exceptional customer service

Multitasking

Communication

Tools

Microsoft Office

EMR systems

Job description

Job Details: Job Location: Tualatin - Tualatin, OR, Salary Range: Undisclosed

WHO YOU ARE:

We are currently seeking a Front Office Assistant for our Medical Clinic who is passionate about alleviating suffering, enhancing health, and improving our patients' quality of life. You will be responsible for greeting and assisting patients and visitors, scheduling appointments using our electronic medical record system, answering phones, and assuring that our customers receive exceptional service. If you’re a candidate who shares our vision of putting patients first in everything you do, and who is passionate about helping people lead their best possible lives, then we look forward to meeting and talking with you.

POSITION/RESPONSIBILITIES:

• Greet and assist patients and visitors with scheduling appointments, answer phones and other administrative support and paperwork, including collecting payments
• Answer telephone courteously and promptly, providing appropriate information, taking messages, referring calls to other office staff when necessary
• Document patient interactions in EMR (electronic medical record) and forward to correct staff member or provider
• Verify and update patient demographic information. Advise billing staff if necessary
• Process patient correspondence (new patient paperwork, denial, dismissal, etc)
• Process patient missed appointments by rescheduling or documenting absence
• Request medical records from physicians and other medical facilities as necessary
• Process incoming faxes.
• Process payments (cash/check/credit card).
• Prepare end of day deposits (cash/check/credit card).
• Process and distribute office mail.
• Maintain a clean and organized work area and patient waiting area.
• Ability to handle a variety of tasks simultaneously.
• Prioritize tasks efficiently while considering the overall office workload.
• Coordinate translation for Spanish speaking patients when necessary

Qualifications: QUALIFICATIONS/ATTRIBUTES:

• Exceptional customer service skills
• Proficiency in Microsoft Office: 1-2 years (preferred)
• Medical office experience: 1-2 years (preferred)
• Electronic Health Records: 1-2 years (preferred)
• Personable and well spoken with a high relationship IQ.
• Ability to communicate effectively with all clinic staff, including patients, fellow employees and managers.
• Strong ability to prioritize and organize tasks efficiently.
• Strong attention to detail.
• Ability to stay focused in a busy environment and handle distractions well
• Embrace new challenges with positive attitude
• Reliable (you enjoy coming to work every day!)