Front Office Assistant

Discovery Health Sciences Schools; Metairie (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Kenner Discovery Health Sciences Academy is seeking a full-time Front Office Assistant for our Elementary School campus. The role involves administrative support, visitor coordination, and handling confidential student information in a school setting.

The ideal candidate will have strong communications skills, be detail-oriented, and comfortable using Google Workspace and SIS systems. Prior K-12 experience is strongly preferred. This is a full-time on-site position in Metairie, LA.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 2+ years of related experience required.
• Experience in K-12 education is strongly preferred, especially with student transcripts, attendance documentation, and confidential records.

Responsibilities

• Maintains welcoming atmosphere for visitors and answers calls.
• Greets visitors, takes messages, handles correspondence.
• Operates intercom systems and makes announcements.
• Maintains confidential student records and files.
• Documents and updates student information in the SIS.
• Tracks attendance and reports issues to teachers/leadership.
• Assists Admissions with student applications and inquiries.
• Supports special projects as needed.
• Protects confidentiality of student and staff information.
• Performs other duties as assigned.

Skills

Communication

Time management

Organizational skills

Confidentiality

Interpersonal skills

Detail oriented

Visitor management

Education

High School Diploma

Bachelor's degree preferred

Tools

Google Workspace

School Information System (SIS)

Microsoft Word

Microsoft Excel

Job description

Kenner Discovery Health Sciences Academy is currently seeking a full-time Front Office Assistant for our Elementary School campus. We seek highly motivated candidates who value innovation, diversity, and who will demand excellence from themselves and the organization.

Position Overview

This position provides administrative support to the school administration by managing the office’s daily operations, acting as the first level of communication with visitors, and performing various organizational duties, including those of a confidential nature. The ideal candidate will enjoy working in a school environment and interacting with students, parents, and faculty. Position available now.

Key Responsibilities (but not limited to)

• Maintains school culture by creating a welcoming and helpful atmosphere for visitors.
• Greets visitors, answers calls, takes messages, handles correspondence.
• Operates the school intercom systems to make announcements
• Maintains confidential student records and files.
• Maintains, updates, and documents all necessary student information through the School Information System.
• Assists with tracking and maintaining accurate and up-to-date daily attendance records and communicates habitual errors or issues with attendance to teachers and appropriate leaders.
• Assists Admissions as needed to review student applications and assist applicants.
• Supports special projects.
• Protects confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines.
• Other duties as assigned.

Job Requirements

• High School Diploma required. Bachelor’s degree preferred.
• 2 years or more of related experience required.
• Experience in K-12 education is strongly preferred, specifically experience with student transcripts, attendance documentation, and confidential student documents.

Knowledge, Skills & Abilities

• Strong professional judgement and decision making
• Detail oriented, excellent time management, organizational, communication, and decision making skills, strong problem solving skills
• Ability to make quick decisions, take the initiative, and prioritize tasks
• Ability to communicate effectively in writing and orally
• Skilled in or able to quickly learn Google Workspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc)
• Skilled in Microsoft Word and Excel
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) as part of the work day
• Interact positively with students, administrators, co-workers, parents and community