Front Office Agent

Courtyard Residence Inn Financial District; New York (NY); On-site; USD 30,000 - 45,000; Full time

Job summary

The Courtyard Residence Inn Financial District in New York is seeking a Front Desk Agent to ensure exceptional guest service. Responsibilities include checking guests in and out, managing reservations, and ensuring accurate billing and payments.

Applicants should be outgoing with excellent communication skills and proficiency in Microsoft Office. This role requires handling guest inquiries confidently and ensuring overall satisfaction. Provide top-notch support to enhance the hotel experience for all guests.

Qualifications

• Strong organizational skills and ability to prioritize tasks.
• Proficient in Microsoft Office Professional, especially Word, PowerPoint, and Excel.
• Ability to handle guest inquiries and complaints effectively.

Responsibilities

• Check in and out guests, ensuring maximum guest satisfaction.
• Verify customer credit and establish payment methods.
• Compute bills, collect payments, and manage room records.

Skills

Outgoing personality

Logical thinking

Clear communication

Tools

Microsoft Office

Property management systems

Job description

Front Desk Agent

Reports to: Front Office Manager

Purpose for the Position

To check in and out guests to the hotel, ensure proper room and miscellaneous postings, secure credit, answer questions, answer telephones, provide maximum levels of guest service and support the hotel’s rooms division in any required manner to ensure complete guest satisfaction.

Essential Responsibilities

• Greet, register, and assign rooms to guests of hotel.
• Verify customers' credit, and establish how the customer will pay for the accommodation.
• Keep records of room availability and guests' accounts using computerized property management systems.
• Compute bills, collect payments, and make change for guests.
• Perform simple bookkeeping activities, such as balancing cash accounts.
• Issue room keys and escort instructions to bellmen.
• Review accounts and charges with guests during the check out process.
• Post charges, such as those for rooms, food, liquor, or telephone calls, to ledgers manually, or by using computers.
• Transmit and receive messages, using telephones or telephone switchboards.
• Contact housekeeping or maintenance staff when guests report problems.
• Make and confirm reservations.
• Answer inquiries pertaining to hotel services, registration of guests, and shopping, dining, entertainment, and travel directions.
• Record guest comments or complaints, referring customers to managers as necessary.
• Advise housekeeping staff when rooms have been vacated and are ready for cleaning.
• Answer all incoming phones in three or less rings.
• Complete “bucket checks” to ensure all accounts are current and comply with standards established by the hotel’s controller and Front Office Manager.

To do this kind of work, you must be able to:

• Be an outgoing, welcoming personality for the Hotel
• Use logical thinking and personal judgment to perform a variety of office tasks that require special skills and knowledge.
• Make decisions based on your own judgment and company policy.
• Follow instructions without close supervision.
• Speak and write clearly and accurately.
• Be available for work days, evenings, weekends and holidays.

Physical Demands

Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools. Walking and standing are required throughout the shift. Reaching, handling, feeling, talking, hearing, and seeing.

Environmental Conditions

Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75% or more of the time inside.

Math Skills

Requires mathematical development sufficient to be able to: compute discount, interest, profit and loss, commission, markups and selling price, ratio and proportion, and percentages. Calculate surface, volumes, weights and measures.

Language Skills

Must have developed language skills to the point to be able to: read newspapers, periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things

Data: Compiling: gathering, collating, or classifying information about data, people or things. Reporting and/or carrying out a prescribed action in relation to the information is frequently involved.

People: Speaking-Signaling: talking with and/or signaling people to convey or exchange information. Includes giving assignments and or directions to helpers or assistants.

Things: Operating-Controlling: starting, stopping, controlling and adjusting the progress of machines or equipment. Operating machines involves setting up and adjusting the machine or materials as the work progresses. Controlling involves observing and turning devices to regulate reactions of materials.

Specific Vocational Preparation

Proficiency in Microsoft Office Professional with an emphasis on Word, PowerPoint and Excel to format and create professional documents to be used and distributed on the executive level. Candidate must have strong organizational skills and ability to prioritize duties to complete within required deadlines. Creativity to accomplish required tasks, such as documents being appealing to the eye, to find and research various information needed to complete and compile reports.