Front Office Administrator

Neil Jones Food Company; Vancouver, Northern (WA, KY); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

401(k) match

Life and AD&D insurance

Paid vacation and holidays

Sick time

Employee Assistance Program

Free parking

Job summary

The Neil Jones Food Company in Vancouver, WA is seeking a Front Office Administrator to be the primary contact for visitors, callers, vendors, and corporate staff. You will support day-to-day front office operations, mail handling, inventory, and office services in a fast-paced environment.

This role requires strong organizational skills and the ability to manage multiple priorities. 2–4 years of related experience and proficiency in Microsoft Office and ERP/document management systems are

Qualifications

• 2-4 years of receptionist/administrative experience preferred.
• Experience supporting multiple departments in a corporate environment preferred.
• High school diploma or coursework in Business Administration preferred.

Responsibilities

• Serve as the primary receptionist for the corporate office.
• Process and distribute incoming and outgoing mail, packages, and courier deliveries.
• Order, receive, and maintain office supplies and inventory for multiple departments.
• Liaise with building maintenance, janitorial services, and other vendors.
• Process and distribute invoices, bills of lading (BOLs), and supporting documentation.

Skills

Receptionist experience

Administrative support

Multidepartment coordination

Microsoft Office

Education

High school diploma or equivalent

Tools

ERP systems

Document management systems

Office software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Office Administrator

2 days ago Requisition ID: 3845

Salary Range: $24.00 To $28.00 Hourly

The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit. Headquartered in Vancouver, Washington, NJFC has been providing our nation’s discerning foodservice, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA.

We are seeking a Front Office Administrator who serves as the primary point of contact for visitors, callers, vendors, and corporate office personnel. This position is responsible for providing administrative, facilities, mailroom, office services, and customer service support functions to ensure efficient day-to-day operations of the front office. The roles requires strong organizational skills, attention to details, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

• Serve as the primary receptionist for the corporate office
• Process and distribute incoming and outgoing mail, packages, and courier deliveries. Pick up and deliver mail to U.S Post Office as needed
• Order, receive, and maintain office supplies and inventory for multiple departments.
• Serve as a liaison with building maintenance, janitorial services, and other vendors
• Process and distribute invoices, bills of lading (BOLs), and supporting documentation

Requirements:

• 2-4 years of receptionist, administrative assistant, office coordinator, or relate office support experience preferred.
• Experience supporting multiple departments in a corporate environment preferred.
• Experience coordinating facilities, office supplies, or vendor services is a plus.
• High school diploma, associate degree or coursework in Business Administration preferred.
• Proficiency with Microsoft Office Suite, and ability to learn and utilize ERP, document management, and office systems.
• 401(k) match with Traditional & Roth options available
• Company paid Life and AD&D insurance
• 10 paid vacation days, 9 paid holidays, and separate sick time
• Employee Assistance Program
• Numerous other voluntary insurance products available
• Convenient location, 2 miles west of downtown Vancouver
• Free parking

Applicants have rights under Federal Employment Laws

The Neil Jones Food Company participates in E-Verify

We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.