Front Office Administrative Support Specialist

Peraton; McLean (VA); On-site; USD 104,000 - 166,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

Short/Long term disability

Employee Assistance Program

Parental leave

401(k)

Paid time off (PTO)

Company holidays

Job summary

Peraton in McLean, VA seeks an experienced Administrative Support Specialist to deliver executive and administrative support to our Front Office team, with strong potential for career growth for individuals who can demonstrate analytical capabilities and process improvement.

The role covers front desk duties, calendar management for senior leaders, document drafting, travel planning, and knowledge management. A clearance and mastery of MS Office are highly valued.

Qualifications

• TS/SCI clearance with poly required.
• Executive-level administrative support and complex calendar management.
• Advanced proficiency in Microsoft Office Suite.
• Experience with customer's business and knowledge management systems.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Strong interpersonal skills and cross-boundary coordination.
• Substitution of work experience for degree allowed per policy.

Responsibilities

• Answer phones, greet visitors, and provide professional front desk support.
• Process incoming/outgoing mail and operate standard office equipment.
• Manage office supply procurement and facility access requests.
• Create and maintain email distribution groups.
• Provide calendar management for senior leadership.
• Coordinate complex scheduling and resolve conflicts.
• Arrange meeting logistics and visitor coordination.
• Prepare and distribute meeting materials and notes.
• Draft, edit, and finalize memos and letters.
• Coordinate space management activities and maintain utilization metrics.
• Organize and maintain electronic filing systems and ensure accessibility of historical documentation.
• Maintain consolidated tracking files for organizational highlights and accomplishments.
• Manage recognition programs and travel arrangements.
• Plan organizational events including orientations and all-hands meetings.
• Develop SOPs for administrative processes.

Skills

Executive support

Calendar management

Communication

Organizational skills

Interpersonal skills

Analytical thinking

Education

BS/BA

MS/MA

PhD

Tools

Microsoft Office Suite

Knowledge management systems

Tableau/Power BI (optional)

Job description

About Peraton

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees solve the most daunting challenges that our customers face. Visit peraton.com to learn how we're keeping people around the world safe and secure.

About Peraton

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees solve the most daunting challenges that our customers face. Visit peraton.com to learn how we're keeping people around the world safe and secure.

About The Role

We're seeking an experienced Administrative Support Specialist to provide comprehensive executive and administrative support to a customer Front Office. This position offers strong potential for career growth for candidates who can demonstrate analytical capabilities and process improvement skills.

Front Office Operations

• Answer phones, greet visitors, and provide professional front desk support
• Process incoming/outgoing mail and operate standard office equipment
• Manage office supply procurement and facility access requests
• Create and maintain email distribution groups

Executive Calendar and Meeting Management

• Provide calendar management support for senior leadership
• Coordinate complex scheduling across multiple stakeholders and navigate conflicts
• Manage meeting logistics including conference rooms and visitor coordination
• Prepare and distribute meeting materials and comprehensive meeting notes

Administrative Support and Knowledge Management

• Draft, edit, and finalize memos, letters, and formal correspondence
• Coordinate space management activities and maintain utilization metrics
• Organize and maintain electronic filing systems ensuring historical documentation accessibility
• Maintain consolidated tracking files for organizational highlights and accomplishments

Recognition, Travel, and Event Coordination

• Manage recognition programs and track deliverable completion
• Coordinate domestic and international travel arrangements
• Plan organizational events including orientations, all-hands meetings, and recognition ceremonies
• Develop standard operating procedures for administrative processes

Qualifications

Required

• 5 years with BS/BA, 3 years with MS/MA, or 0 years with PhD; additional work experience may be substituted for degree
• TS/SCI clearance with poly required
• Executive-level administrative support and complex calendar management
• Advanced proficiency in Microsoft Office Suite
• Experience with customer's business and knowledge management systems
• Exceptional organizational skills with ability to manage multiple complex, concurrent tasks
• Strong analytical thinking and problem-solving abilities
• Excellent written and verbal communication skills with ability to draft professional correspondence
• Professional demeanor and ability to handle sensitive information appropriately
• Strong interpersonal skills with ability to coordinate effectively across organizational boundaries

Desired

• Experience documenting process processes or developing SOPs
• Experience with data visualization tools, e.g. Tableau or Power BI
• Interest in process improvement or continuous improvement methodologies

Details

Target Salary Range: $104,000 - $166,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.

Benefits Statement: Peraton offers eligible employees a variety of benefits including medical, dental, vision, life, health savings account, short/long term disability, EAP, parental leave, 401(k), paid time off (PTO) for vacation, and company paid holidays. A full listing of available benefits can be viewed at https://www.careers.peraton.com/benefits.

Application Statements: The application period for the job is estimated to be 30 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. By applying to this job, you are expressing interest in the role and the Company. During the review of your application, you may be required to participate in an on-camera interview, as well as participate in a process to verify your identity. Use of artificial intelligence (AI) tools of any kind during Peraton interviews is strictly prohibited unless the candidate has obtained prior written authorization. All interview responses must be the candidate's own.

EEO:

Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.