Front Office Admin Support- West Valley Specialty Care

UCLA Health; Los Angeles (CA); On-site; USD 377,000 - 5,422,000; Full time

Job summary

UCLA Health in West Hills, CA is seeking a clinic administrative assistant to provide administrative and patient care support within the outpatient clinic. You will assist in coordinating patient flow from registration to discharge, helping the clinic run smoothly and ensuring a positive patient experience.

The role requires strong communication, organizational, and scheduling skills. Monday–Friday 7:30am–4:30pm, with a competitive hourly wage and a focus on teamwork in a fast-paced setting.

Qualifications

• Excellent professional communication with physicians and staff in a high-volume setting.
• Strong organizational skills and ability to prioritize assignments.
• Efficiently facilitate appointment-making, including transportation arrangements and scheduling.
• Ability to coordinate multiple appointments with various clinical services at UCLA Medical Center.

Responsibilities

• Provide administrative and patient care support to assigned clinic.
• Coordinate patient flow from registration to discharge for smooth outpatient operations.
• Work as part of the clinic team to maximize patient satisfaction and clinic efficiency.

Skills

Professional communication

Organizational skills

Appointment coordination

Interpersonal skills

Multitasking

Tools

Word

Excel

Email

Database programs

Job description

Work Location: West Hills, CA, USA

Salary Range: $27.74 - 39.36 Hourly

Work Schedule

Monday-Friday 7:30am-4:30pm

Posted Date

09/29/2026

Duration

Indefinite

Job #

33287

Primary Duties and Responsibilities

In this position, you will provide administrative and patient care support to assigned clinic. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

Salary Range: $27.74-$39.36/ Hourly

Job Qualifications

Required:

• Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
• Excellent organizational skills and ability to prioritize assignments
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

• Skill in using a PC with associated programs including Word, Excel, and Email
• Skill in demonstrating work experience with a database computer program
• Knowledge of major medical insurance plans and types of coverage provided
• Knowledge of medical terminology

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.