Front Office Admin Coordinator - Child Welfare

State of Louisiana; Natchitoches (LA); On-site; USD 32,000 - 45,000; Full time

Job summary

State of Louisiana's Natchitoches Parish Child Welfare Office is seeking an Administrative Coordinator 1/2/3 to serve as the first point of contact, welcoming clients and visitors, and providing administrative support to keep the front office running smoothly.

The role involves clerical duties, payroll reports, timekeeping backup, and assisting with purchases and record keeping in a people-centered environment.

Qualifications

• No experience or training is required.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Provides clerical support to the Child Welfare parish office.
• Assist with administrative and receptionist duties when needed or as assigned.
• Processes payments, audits caseworker travel expenses, and may close cases as needed.
• Keep track of office assigned state vehicle, fuel cards and car logs
• Process all incoming and outgoing mail
• Performs duties related to purchasing of office supplies.
• Keep detailed inventory of all state supplies and office equipment and prepare reports of items needing to be surplus.
• Organize and maintain file room and files in accordance with established procedure and records retention policy.
• May serve as timekeeper or back up timekeeper and prepares all payroll reports and payroll adjustment forms

Job description

State of Louisiana's Natchitoches Parish Child Welfare Office is seeking an Administrative Coordinator 1/2/3 to serve as the first point of contact, welcoming clients and visitors, and providing administrative support to keep the front office running smoothly.

The role involves clerical duties, payroll reports, timekeeping backup, and assisting with purchases and record keeping in a people-centered environment.