Front Office & Accounts Payable Coordinator

Express Employment Professionals - Cincinnati East; Woodland (WA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Referral bonuses

Medical plan

Dental plan

Vision/eyewear plan

Prescription drug reimbursement

Short-term disability

Direct deposit

Sick Pay

401(k) retirement savings plan

Life insurance

Job summary

Express Employment Professionals - Cincinnati East seeks a dependable Front Office Coordinator / Accounts Payable to support daily operations for a manufacturing/construction business. You will balance front-desk duties with invoicing tasks, vendor inquiries, and admin responsibilities.

The ideal candidate is organized, detail-oriented, and proficient with Word, Excel, Outlook, and basic accounting software.

Qualifications

• Previous administrative, front office, or accounts payable experience preferred.
• Strong data-entry and numerical accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills; professional customer-service attitude.

Responsibilities

• Greet customers, vendors, employees, and visitors professionally.
• Answer and route calls, emails, and inquiries.
• Maintain a professional, organized front office.
• Receive, review, code, and enter vendor invoices for payment.
• Match invoices with POs, packing slips, and receiving docs.
• Verify invoice accuracy and obtain approvals prior to payment.
• Prepare and process accounts payable payments per schedule.
• Maintain vendor records and AP files.
• Research invoice discrepancies and vendor issues.
• Assist with credit card reconciliations and expense documentation.
• Enter and maintain information in the accounting system.
• Assist with month-end AP reconciliation and reporting.
• Receive, sort, and distribute mail; prepare outgoing correspondence.
• Order and maintain office supplies; coordinate with vendors.
• Perform data entry, filing, scanning, and document management.
• Schedule meetings and appointments; prepare reports and documents.
• Provide administrative support to management and other departments.
• Maintain confidentiality of sensitive information.

Skills

Data entry

Excel

Outlook

Accounting software

Microsoft Word

Time management

Communication skills

Detail oriented

Teamwork

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting Software

Job description

Express Employment Professionals - Cincinnati East seeks a dependable Front Office Coordinator / Accounts Payable to support daily operations for a manufacturing/construction business. You will balance front-desk duties with invoicing tasks, vendor inquiries, and admin responsibilities.

The ideal candidate is organized, detail-oriented, and proficient with Word, Excel, Outlook, and basic accounting software.