Front Desk Supervisor

COMMONWEALTH LODGING MANAGEMENT LLC; Columbia (SC); On-site; USD 20,000 - 29,000; Full time

Job summary

Commonwealth Lodging Management LLC is recruiting a Front Desk Supervisor for Hilton Garden Inn Home2 Suites Downtown Columbia, SC, at $18.00 per hour. This role involves high guest contact, assisting with check-in/out, handling phone calls, and resolving guest challenges to ensure satisfaction.

The Supervisor will manage front office operations, reservations, inventory, scheduling, and budgeting to maximize revenue; regular attendance for 24/7 operations is essential.

Qualifications

• High School diploma or GED; equivalent work experience.
• Computer skills required; familiarity with Microsoft Office preferred.
• 1–2 years of Customer Service Agent and leadership experience.
• Clear written and verbal English communication.

Responsibilities

• Coordinate breaks for staff and orient new hires; train existing staff.
• Maintain positive guest relations and resolve complaints.
• Pre-register VIPs and escort them to their rooms.
• Know hotel features, hours, room rates, promotions, and activities.
• Know local attractions to answer guest questions.
• Monitor front entrance and check-in/check-out processes; ensure timely guest requests.
• Ensure cashiering procedures follow accounting policies.
• Assist in overbooking management and master accounts.
• Adhere to company and hotel policies and procedures.

Skills

Customer service experience

Leadership

English communication

Cash handling

Education

High School Diploma or GED

Tools

Hotel systems familiarity

Microsoft Office

Job description

Job Details

Job Location: Hilton Garden Inn Home2 Suites Downtown Columbia, SC - Columbia, SC 29201

Salary Range: $18.00 - $18.00 Hourly

POSITION OVERVIEW

The position involves high guest contact and presents the first point of contact for all guests. The Front Desk Supervisor is responsible for assisting guests with check-in and check- out, answers and processing phone calls. Work to resolve guest challenges, ensuring guest satisfaction. Manages front office operations to ensure profitability, cost control, and guest satisfaction. Oversees room reservations, front office systems, supplies inventory, scheduling, forecasting, and department budget to maximize revenue. This industry functions seven (7) days a week, twenty-four (24) hours a day. Regular attendance in accordance with company standards is essential for success in this position.

JOB RESPONSIBILITIES:

• Coordinate breaks for staff. Administer department orientation with new hires. Conduct ongoing training with existing staff. Provide feedback to staff on their performance. Handle disciplinary problems and counsel employees. Foster and promote a cooperative working climate, maximizing productivity and employee morale.
• Always maintain positive guest relations and guest confidentiality. Work to resolve guest complaints, ensuring guest satisfaction.
• Ensure that all VIPs are pre-registered according to standards. Monitor VIP arrivals; greet and escort them to their room.
• Maintain knowledge of all hotel features/services, hours of operation, room rates, special packages and promotions, daily house count and expected arrivals/departures and scheduled daily group activities.
• Be familiar with all local attractions/activities to respond to guest inquiries accurately.
• Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
• Review the daily business levels, anticipate critical situations and plan effective solutions to best expedite these situations.
• Monitor the hotel front entrance and resolve any congested situations; the check-in/check-out process; anticipate critical situations and assist wherever necessary to help alleviate the pressure and to process the guest expediently; communication logs and ensure that guest requests are followed up within minutes.
• Monitor and ensure that all cashiering procedures comply with accounting policies and standards:
• Assist Accounting in researching all disputed charges and contact guests where required to explain disputes regarding Front Desk procedures.
• Print credit check report and review status of each account. Follow up on accounts beyond approved credit limits.
• Anticipate sold‑out situations and know how many rooms are overbooked. Handle overbooked or “walked” guests. Print special requests report and block according to specifications. Review resumes for arriving groups; organize and coordinate master accounts and check‑in/ pre‑registration procedures. Coordinate delivery time of amenities with Room Service, ensuring timely delivery. Assist in strategizing control of room inventory to maximize revenues.
• Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations. Ensure security of guest room access. Assists in handling emergencies in order to protect our guests and associates and preserve the building and its systems during the emergency. Must act as quickly and responsibly as possible to return the building to its normal operating status.
• Responsible for knowing and abiding by all department, Commonwealth Lodging Management and hotel policies and procedures. As well as the brand standards, policies and procedures.

QualificationsEDUCATION & EXPERIENCE:

• High School Graduate or General Education Degree (GED): or Work Equivalent
• Computer skills required. Familiarity with Microsoft Office preferred. Experience with hotel systems is preferred
• Minimum of 1-2 years of experience as a Customer Service Agent and Leadership role.
• Satisfactorily communicate with guests, management and co-workers to their understanding.
• Good understanding of the English language and communication skills both written and verbal.
• Previous cash handling experience

PHYSICAL REQUIREMENTS:

• Exert physical effort in lifting/transporting at least 25 pounds.
• Push/pull carts and other equipment up to 100 pounds.
• Endure various physical movements throughout the work areas.
• Work environment – front office, and all areas of the hotel. Job involves working under variable temperature conditions and noise levels, in indoor and outdoor settings
• Must be able to stand and exert well-paced mobility for lengthy periods of time.