Hotel Front Desk Associate

Hyatt Place/Downtown Columbia; Columbia (SC); On-site; USD 19,000 - 22,000; Full time

Job summary

Hyatt Place Downtown Columbia is seeking a full-time Front Desk Associate to welcome guests, manage check-in/check-out, and provide exceptional service. The role requires 3pm–11pm shifts, weekday and weekend availability, and strong computer and reservation-system skills.

The candidate should have at least 1 year of front desk experience, be 21+, and able to handle guest inquiries with professionalism and a positive attitude. Join a hotel team committed to guest satisfaction in downtown Columbia.

Qualifications

• 1 year experience working as a hotel front desk agent required.
• Must be at least 21 years of age.
• Competent computer skills including knowledge of Microsoft Word and Excel.
• Experience using hotel reservation system such as Lightspeed, SynXis, FOSSE or PEP is a plus.
• Organization skills and attention to detail.
• Friendly and customer service oriented.
• Good interpersonal and problem-solving skills.

Responsibilities

• Greet guests at check-in with a smile and warm welcome, and complete the registration process, according to brand and company standards, by entering and retrieving information from system, confirming guest information and identity, referring to guest by name, confirming room rate and type, assigning room, coding electronic keys, acknowledging loyalty status, promoting marketing programs, providing welcome information, and ensuring guest knows location of room and elevator.
• Greet guests at check-out with a smile and warm greeting and complete the check-out process, according to brand and company standards, including referring to guest by name, confirming room rate and other charges (e.g. market and dining purchases, parking, etc.) are accurate and accounted for in the system, confirming payment method, update if needed, processing payment, and printing or emailing folio (confirm email, if applicable). Document guest’s preferences, to ensure the best possible experience for future stays, by updating guest’s profile.
• Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries
• Use up-selling techniques to promote hotel services, facilities and benefits of loyalty program
• Follow acceptable phone etiquette by answering phone promptly, using a polite professional greeting and offering assistance
• Respond to guest inquiries and requests promptly, and in a friendly and efficient manner.
• Use attentive/active listening skills when fielding guest complaints. Apologize, empathize and take prompt action to resolve complaint. Escalate to a manager, if necessary.
• Complete designated start and end-of-shift tasks and reports
• Inform customers about payment methods and verify their credit card data
• Prepare, set up, stock, clean, and provide quality beverages and food products for all guests
• Assist guests with food orders and serve food and beverage items to guests in a friendly, professional and timely manner
• Maintain a clean and organized environment for guests by cleaning tables during service

Skills

Front desk experience

Microsoft Office

Reservation systems

Customer service

Attention to detail

Interpersonal skills

Tools

Lightspeed

SynXis

FOSSE

PEP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hotel Front Desk Associate

Full Time Clerical Hyatt Place, Columbia, SC, US

2 days ago Requisition ID: 7217

Salary Range: $13.50 To $16.00 Hourly

The Hyatt Place, located in Downtown Columbia, is looking for full-timeFront Desk Associates to serve as our guests’ first point of contact and manage all aspects of their accommodation. The persons hired for these positions will work3pm-11pm; weekday and weekend availability is required.

Position Summary

As a Front Desk Associate, you will play a vital role in ensuring an exceptional and memorable experience for guests. Front Desk Associates are the face of the hotel and therefore must have excellent customer service skills, attention to detail, and a positive and cheerful personality. Whether you are providing information about the local area or ensuring their needs are met during their stay, your dedication to customer service will be instrumental in exceeding guest expectations.

RESPONSIBILITIES

• Greet guests at check-in with a smile and warm welcome, and complete the registration process, according to brand and company standards, by entering and retrieving information from system, confirming guest information and identity, referring to guest by name, confirming room rate and type, assigning room, coding electronic keys, acknowledging loyalty status, promoting marketing programs, providing welcome information, and ensuring guest knows location of room and elevator
• Greet guests at check-out with a smile and warm greeting and complete the check-out process, according to brand and company standards, including referring to guest by name, confirming room rate and other charges (e.g. market and dining purchases, parking, etc.) are accurate and accounted for in the system, confirming payment method, update if needed, processing payment, and printing or emailing folio (confirm email, if applicable). Document guest’s preferences, to ensure the best possible experience for future stays, by updating guest’s profile.
• Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries
• Use up-selling techniques to promote hotel services, facilities and benefits of loyalty program
• Follow acceptable phone etiquette by answering phone promptly, using a polite professional greeting and offering assistance
• Respond to guest inquiries and requests promptly, and in a friendly and efficient manner.
• Use attentive/active listening skills when fielding guest complaints. Apologize, empathize and take prompt action to resolve complaint. Escalate to a manager, if necessary.
• Complete designated start and end-of-shift tasks and reports
• Inform customers about payment methods and verify their credit card data
• Prepare, set up, stock, clean, and provide quality beverages and food products for all guests
• Assist guests with food orders and serve food and beverage items to guests in a friendly, professional and timely manner
• Maintain a clean and organized environment for guests by cleaning tables during service

SKILLS

• 1 year experience working as a hotel front desk agent required
• Must be at least 21 years of age
• Competent computer skills including knowledge of Microsoft Word and Excel
• Experience using hotel reservation system such as Lightspeed, SynXis, FOSSE or PEP is a plus.
• Organization skills and attention to detail
• Friendly and customer service oriented
• Good interpersonal and problem-solving skills

JOB SETTING AND PHYSICAL DEMANDS

Employees in this position work primarily indoors. To perform the job successfully the candidate must be able to use a computer and other standard office equipment, count currency, perform basic arithmetic, talk to customers on the phone and maintain a calm demeanor when dealing with customer issues. Employees must also be able to walk frequently and stand for their entire shift. Fluency in the English language and the ability to speak, hear, read and write are required as is the ability to work any hours/days of the week necessary to meet business requirements.

DISCLAIMER

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of people assigned to this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. All employees may be required to perform activities outside of their normal job responsibilities from time to time as needed.

EOE - All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status.